Senior Executive Assistant

Position Title: Senior Executive Assistant / Senior PA Location: Chandigarh Employment Type: Full-Time Role Overview: We are looking for a reliable, proactive, and well-organised Senior Executive Assistant to provide end-to-end administrative, coordination, and communication support to senior leadership. The role requires high ownership, discretion, flexibility, strong operational execution, and the ability to work in fast-paced, high-responsibility environments, while ensuring seamless day-to-day functioning of leadership operations.

Key Responsibilities

1. Leadership Coordination & Daily Management Act as the primary point of coordination for senior leadership. Manage and coordinate email communication, calendar scheduling, daily agendas, meetings, reminders, follow-ups, and daily schedules. Prepare briefing notes, task tracking, and daily action plans.
2. Call & Communication Handling Handle phone calls, emails, and official correspondence on behalf of the senior authority, ensuring timely responses. Prioritize communications and ensure effective follow-ups. Draft, proofread, and send professional and official communications. Maintain systematic records of communication and task tracking.
3. Meeting, Event & Travel Coordination Plan, organise, and coordinate business meetings, leadership engagements, official events, and visits. Accompany the senior authority for official work, business meetings, and events.
4. Office Administration & Documentation Manage confidential documents, record keeping, and systematic filing systems. Ensure accurate data management and documentation tracking. Provide day-to-day operational and administrative support.
5. Stakeholder & External Coordination Act as the primary point of contact for internal and external stakeholders. Coordinate between senior leadership, business teams, and external partners. Support high-volume meetings, calls, and multi-stakeholder coordination. Key Requirements: Strong background in operations, executive support, or leadership assistance. Excellent communication, coordination, and multitasking skills. Proficient in email handling, calendar management, documentation, and MS Office tools. Comfortable with high-volume calls, meetings, and coordination work. Willingness to travel frequently during events and work extended hours when required. High degree of confidentiality, discretion, maturity, and reliability.