Practice Administrator

Position Title: Practice Administrator

Reports To: Board of Directors / Physician Partners

Location: 6530 Troost Ave STE A Kansas City, MO 64131

Employment Type: Full-Time

Position Overview:

We are seeking an experienced, dynamic, and strategic Practice Administrator to lead and manage the day-to-day and long-term operations of our medical practice. This is a high-impact leadership role, responsible for overseeing key areas of finance, human resources, physician and staff coordination, infrastructure, and compliance.

Key Responsibilities:

Leadership & Strategic Oversight

• Mentor, coach, and advise physicians, managers, and staff.
• Lead monthly manager meetings and monthly Board meetings, including preparation of agendas, reports, and minutes.
• Plan and lead all-staff meetings and corporate communications.

Financial & Operational Management

• Prepare and analyze monthly financial reports; coordinate quarterly distributions.
• Communicate with corporate accountant, bank, and attorney on financial and legal matters.
• Review and approve wage offers, conduct annual salary evaluations, and oversee payroll for salaried/professional employees.
• Manage corporate budgets, expense review, and cash flow discussions.

Human Resources & Talent Management

• Oversee physician, manager, and staff recruitment, onboarding, and departure processes.
• Conduct annual evaluations for managers, clinical staff, and APP providers.
• Coordinate employee benefits, 401K plans, and malpractice coverage.
• Provide day-to-day HR planning and advice on staffing issues and conflicts.

Practice Growth & Infrastructure

• Coordinate physician partnerships and recruitment.
• Negotiate insurance contracts and office lease renewals.
• Lead construction and leasehold improvement projects.
• Participate in meetings with hospital administration and external partners as needed.

IT & Compliance

• Coordinate technology upgrades and migration projects.
• Investigate and review new service agreements and vendor contracts.
• Maintain all corporate files and records, ensuring compliance with regulatory standards.

Marketing & Patient Relations

• Oversee practice marketing initiatives.
• Handle escalated patient complaints that have already been reviewed by managers.

Qualifications:

• Proven experience in healthcare administration or practice management.

• Strong financial acumen and familiarity with payroll, benefits, and financial reporting.

• Excellent leadership, coaching, and communication skills.

• Experience with HR processes, contract negotiation, and strategic planning.

• Ability to work collaboratively with physicians, staff, and external stakeholders.

• Proficiency in managing infrastructure upgrades and facility projects is preferred.

• Masters Degree in Business or Healthcare Administration required

• Minimum of 5 years' experience in management required

Why Join Us?

This is an exciting opportunity to make a meaningful impact on a growing, respected healthcare practice. You'll be part of a collaborative and mission-driven team dedicated to excellence in patient care and professional growth.

Pre-employment drug screening and background check required.