Office Specialist I

Office Specialist I

• Building Level Civil Service
• NY HELPS Program 10.5 Months Position Purpose Under the direct supervision of the Principal, to assist with the daily administrative tasks preformed in the school building, including but not limited to: Essential Job Functions Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports) for administrative, instructional and clerical staff. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference. Assists with answering telephone calls, and provide information and assistance to callers. Assists in distributing incoming mail appropriately. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assists in supervising and managing students in non-classroom activities such as cafeteria, recess, and busing. Additional Duties Perform any other related duties as assigned. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Use standard office equipment, such as personal computers and copiers. Travel Requirements Travel between schools, or between schools and central offices, may be required for certain positions. Knowledge, Skills and Abilities Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed. Ability to understand, apply and use personal computers and software applications (e.g., Word). Ability to work with a diverse group of individuals. Ability to maintain confidentiality of information regarding students, employees and others. Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work. Ability to report work orally or in writing to supervisor as required. Effective writing and verbal communication skills. Physical and Mental Demands, Work Hazards Work in standard office and school building environments. Ability to work outdoors during outdoor student activities. Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualifications

Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: High School diploma or equivalent. Prior successful clerical experience preferred. FLSA Status: Non-exempt