Case Manager/Administrative Assistant to Partner of Law Firm

Seeking a Full-Time Case Manager/Administrative Assistant to provide direct support to a founding Partner pertaining to both professional and personal matters. The ideal candidate will be a highly intelligent, motivated and detail-oriented self-starter. S/he will possess strong interpersonal and communication skills and exercise excellent judgment and discretion across all settings and situations that reflect upon the Partner and/or Firm.

S/he will also have a sense of humor and positive attitude in approaching novel, challenging and/or occasionally unconventional ideas and situations.

Responsibilities

• Communicating with clients
• Drafting correspondence, and other litigation-related documents
• Communicating with medical offices and experts
• Assist in trial preparation
• Maintaining calendars and scheduling depositions and appointments
• Creating and/or maintaining meticulous records and files
• Maintain Partner’s work/personal appointment calendars and prioritize sensitive matters
• Research, book, and coordinate travel arrangements
• Coordinate, plan and prepare Partner for key meetings and engagements and organize catering when necessary
• Take and maintain meticulous notes in a variety of contexts, synthesize information, and support Partner to follow through on action items
• Draft and edit written documents, such as email correspondence, presentations, promotional materials, etc.
• Enter and maintain accurate data on various projects in Partner’s professional and personal portfolio
• Communicate and consult with staff or external contacts on Partner’s behalf
• Assist with client intake
• The above-mentioned responsibilities are not inclusive of all the pertinent duties involved as an Administrative Assistant.

Qualifications

• Bachelor’s degree, with concentration on business, legal or health-related fields, a plus
• Must have legal experience
• 3-5 years of work experience involving administrative responsibilities
• Proficiency with all MS Office suite applications and using various social media platforms Competencies:
• Excellent written and verbal communication skills
• Strong project management and coordination skills, with the ability to see a project through from beginning to completion
• Enthusiasm for multitasking, with the ability to manage multiple priorities in a deadline driven environment
• Demonstrable strategic thinking skills, with a zest for solving problems and implementing solutions
• Proven ability to work independently and collaboratively with a team
• Aptitude for communicating messages via social media platforms
• Reliable transportation a must
• A positive outlook and sense of humor!

Benefits

• Free employee medical coverage, with paid deductible
• Vision and dental coverage at a minimal surcharge
• Life insurance and supplemental disability coverage
• Voluntary AFLAC coverage
• 401(k) plan
• Accrued Paid Sick Leave
• PTO days, along with Major Federal Holidays Hours
• Monday-Friday, 9 am to 5 pm