Admin - Junior Executive

1. Reception & Front Desk Duties Answer and direct phone calls courteously Greet and assist visitors and clients professionally Handle incoming/outgoing mail and courier deliveries Maintain a clean and organized front desk area
2. Administrative Support Perform data entry, filing, photocopying and scanning documents Prepare simple reports and maintain office records Assist in document control and storage Provide clerical support to other departments, if required
3. Office Coordination Monitor and replenish office supplies Coordinate meeting room bookings and basic set-up Assist with travel and meeting arrangements Help manage inventory of office equipment or materials Prepare welcome pack and workstation for new staff Process staff name card printing, create digital name card and manage staff locker
4. Communication & Scheduling Schedule meetings and appointments as instructed Relay messages accurately to staff Coordinate internal communication for admin-related matters
5. Management of office pantry Order fresh milk 2-3 times a week Monitor stock level and ordering of pantry items Daily cleaning and maintenance of L6 coffee machine Stock-keeping of plates, bowls, cutleries
6. Event & Ad Hoc Support Assist with physical setup for internal events, meetings, and functions (e.g. furniture arrangement). Provide onsite support during events to ensure smooth operation of event.

Requirements

Diploma/Degree in Business Administration, Office Management or related field. Fresh graduates or candidates with 1–2 years of related experience are encouraged to apply Good command of English and Bahasa Malaysia (written and spoken) Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Good communication and interpersonal skills Strong organizational skills and attention to detail Ability to multitask and manage time effectively Positive attitude, reliable and willing to learn Able to work independently and as part of a team Customer service oriented, especially for receptionist duties Must be a Malaysian citizen or possess valid working rights in Malaysia Knowledge of basic office equipment (e.

g. printer, scanner) is an advantage Willing to work at the assigned office location (may include reception/front desk coverage)