Office Manager - Planning, Design, and Construction

Duties & Responsibilities Provides support for meetings, presentations, and reports including review of PDC group emails (ex: Campus. Capital. Approval and ARC mailboxes) and assist with development of presentations, reports, agendas, spreadsheets, and meeting minutes (ex: Project Delivery Council, Board of Trustees (BOT), Architectural Review Committee (ARC), Chancellor’s Design Advisory Council (CDAC), Facilities Planning Committee (FPC), Chancellor’s Capital Review Committee (CCRC).

Develop both internal and customer reports. Establishes and revises work calendars (ex: team and one-on-one meetings) for the Director of Project Delivery, Director of Planning & Design, and as requested by the Directors for other PDC supervisors. Update workflow for PDC employees – maintaining lists of project work including schedules, project numbers – for review in report format by Senior Director of PDC and PDC Directors as projects move forward.

Designee for TEM and P/T Card processing. Coordinates logistical arrangements relating to conferences and meetings, and prepares necessary materials and travel for Planning, Design, and Construction team members as approved by Sr. Director and Directors. Assist with maintaining the Project Management Manual (PMM). Establishes and maintains inventory records, conducting periodic checks for inventory control purposes.

Coordinate and manage office supply orders. Establishes and maintains the confidential records and files of the designated member(s) of the unit staff. Approve timesheets and time off for the team members with the direction of the Directors. Performs other related duties as assigned.