Office Administrator

At CareBuilders at Home, we are dedicated to providing high-quality, non-medical home health care services. We pride ourselves on maintaining the highest standards of care, safety, and operational excellence for our clients in theWest Palm Beacharea. We are seeking a skilled and dedicatedOffice Administrator to oversee our day-to-day operations, ensure regulatory compliance, manage staff, and drive the growth of our agency.

The Office Administratoris responsible for the overall management and day-to-day operations of the agency. This pivotal role ensures the quality and safety of non-medical home health care services, coordinates programs that reflect our philosophy, and utilizesAxisCareto manage client and caregiver data. The Administrator handles the full employee lifecycle-includingrecruiting, onboarding, scheduling, and staff credentialing-to keep the agency compliant and running smoothly.

Responsibilities:

• Oversee all day-to-day operations of the West Palm Beach agency. Plan and direct activities to ensure adequate, high-quality client care.

• Recruitment, Onboarding & Scheduling:Lead the hiring process and manage ongoing caregiver schedules usingAxisCare software. Ensure appropriate staff supervision and coverage during all operating hours.

• Manage and verify credentials for healthcare staff to ensure total compliance with Florida laws before client assignment. Your duties will include:

• Collecting and verifying licenses, certifications, background checks, drug screens, and health records.

• Tracking expiration dates and proactively notifying staff of upcoming credential renewals.

• Maintaining highly accurate, audit-ready employee files and compliance dashboards.

• Communicating directly with candidates to obtain missing documentation.

• Direct clinical staff regarding client admissions, provision of services, and discharges. Utilize statistical data to evaluate agency programs.

Qualifications:

• 3+ years of training and experience in Health Service Administration, including at least1 year of supervisory or administrative experience in home health care, hospitals, nursing homes, or assisted living facilities.

• Prior experience or familiarity with AxisCare (or a similar home care scheduling/ATS platform) is highly preferred.

At CareBuilders at Home, you will receive a total rewards package that includes:

• Competitive salary

• Opportunity for significant earnings based on performance

• Premium medical, dental, and vision coverage.

• Competitive compensation, 401(k) with company match, and life insurance.

• Flexible scheduling and a robust PTO policy to ensure you stay refreshed.

• We are Equal Opportunity Employer *