Community Events Booth Volunteer Shift Scheduler

This is a volunteer position and any amount of time is appreciated.

Position Overview

The Booth Volunteer Shift Scheduler plays a key logistical role in ensuring that our community event booths are staffed. This person will manage the scheduling of volunteer shifts before the event, serve as the point of contact for any scheduling questions, and help ensure volunteers are confirmed and reminded of their assignments.

Key Responsibilities

Coordinate with the Event Lead to determine booth coverage needs. Use volunteer software to post opportunities and manage sign-ups. Communicate with volunteers to confirm availability and assign shifts based on preferences and needs. Send shift confirmations and reminders to volunteers via email, phone, or text, if needed.

Update the schedule in real-time if there are last-minute cancellations or changes. Prepare and bring a printed or digital copy of the schedule to the event for on-site reference. Serve as the on-site or remote point of contact for any scheduling concerns.

Preferred Qualifications

& Skills: Organized and detail oriented. Strong communication and interpersonal skills. Comfortable using scheduling tools such as spreadsheets or volunteer platforms. Willingness to learn and use volunteer management software. Ability to stay calm and flexible in case of last-minute changes. Experience with community events or volunteer coordination is a plus.

Time Commitment: 3–5 hours in the week(s) leading up to the event for scheduling. Optional: On-call or on-site support during the event itself. Support Provided: Training on volunteer software and scheduling process. Ongoing support from the Event Lead. Access to volunteer contact lists and event-specific logistics.