Events and Travel Coordinator

Events and Travel Coordinator Summary Of Job Duties The Events and Travel Coordinator position supports the Indigenous Food and Agriculture Initiative (IFAI), a national legal and policy research center. The Events and Travel Coordinator is responsible for supporting the IFAI’s professional staff by booking travel and processing expenses in a timely manner in accordance with travel policy, as well as liaising with the University of Tulsa Travel Office and staff on IFAI travel matters.

The Events and Travel Coordinator will also be involved in coordinating group travel for external stakeholders on an as-needed basis. Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others in a fast-paced professional office.

Qualifications

An associate’s degree or equivalent combination of education and/or experience Previous experience coordinating travel and/or processing complex expense reports in a professional setting Knowledge of higher education institution travel policies and procedures Preferred Qualifications: Experience working with/for Tribal Nations, Tribal citizens, or Tribally owned entities Experience with Concur Knowledge, Skills & Abilities: Knowledge of higher education institution travel policies and procedures Advanced word processing, spreadsheet, presentation, and database software skills Ability to learn and implement organizational policies and processes Ability to present facts and recommendations effectively in oral and written form Ability to professionally maintain composure and effectiveness under pressure and changing conditions Ability to establish and maintain cooperative working relationships Ability to learn department operating policies, procedures, systems, methods, and tasks Responsibilities 10%: Help maintain and further develop collaborative relationships with external stakeholders 40%: Coordinating group travel and events for external stakeholders and internal needs 40%: Supporting IFAI's professional staff with their travel needs and processing expenses 10%: Other duties as assigned Physical Requirements Ability to sit, stand, and walk for extended periods throughout the workday.

Ability to use a computer and other standard office equipment for prolonged periods. Ability to communicate effectively in person, by telephone, and through electronic means. Ability to occasionally bend, stoop, reach, and lift or carry materials weighing up to 25 pounds. Ability to travel locally and occasionally out of town to support meetings, events, trainings, and stakeholder activities.

Ability to move between event locations and meeting spaces and assist with event setup and breakdown as needed. Ability to work occasional evenings, weekends, or extended hours in support of events and organizational needs. Ability to perform the essential functions of the position with or without reasonable accommodation.