Payroll Specialist

The Payroll Specialist gathers, enters, audits, administers and maintains the organization's payroll records of more than 1500 exempt and non-exempt multi-site employees by planning, implementing, and evaluating payroll policies, programs, and practices.

ESSENTIAL DUTIES

Gather and input payroll data from timesheets, commission reports and production/technician records into ADP payroll system on a weekly basis; Calculate and record voluntary payroll deductions; Process requests for manual checks, cash and accounts receivable adjustments; Administer wage garnishments through payroll vendor and follow-up; Review, verify and balance payroll batches to ensure accuracy of payment to employees; Post specific payroll information to General Ledger and third party vendors; Maintain accurate records of paid time off and vacation requests on a weekly, monthly and annual basis; Maintain the integrity of employee records by ongoing organizing and filing; Create standard and adhoc reports for departmental review using HRIS database; Establish and maintain compliance with federal and state payroll guidelines (FLSA); Preserve integrity of employee files and employee information; Be an ambassador for the employee, department and company; Provide outstanding customer service to employees by answering questions and troubleshooting payroll issues and concerns; Perform other related duties as required and assigned; Assist Controller and General Manager as needed.

QUALIFICATIONS

Considerable knowledge of principles and practices of payroll administration; Complete understanding of payroll principals as detailed by IRS, state and federal guidelines; Must be able to work independently; Effective oral and written communication skills; Excellent interpersonal skills in diverse environments; Ability to utilize strong organizational skills; 3+ years of experience administering payroll process for 500+ Exempt and Non-exempt employees in an automotive dealership multi-location setting; Bookkeeping and/or general accounting background helpful; Computer literate with knowledge in payroll systems (ADP required), Word, Excel, Outlook, and multiple vendors sites; Familiarity with dealership systems helpful (Tekion, CDK, Reynolds, etc.)

Must be able to handle demanding situations; Must be able to multitask; Ability to collaborate with the public, Ability to collaborate with other dealership personnel; Maintain a high level of professional personal appearance and conduct; Flexible Bilingual (English/Spanish)