Administration Coordinator

About the Role

We are currently recruiting for Administration Coordinator, within Ground Services in Doha. In this role, you will be providing administration support for the smooth functioning of the Ground Services department. Perform secretarial duties, which require the handling of confidential and sensitive information. Represent department through management of correspondence, telephone and personal contacts.

Undertake projects as directed by the line manager in order to support Departmental/Corporate initiatives. Key Accountabilities:

• Perform various secretarial and administrative duties to support requirements and maintain department functions smoothly. Handle a variety of situations and tasks involving the administrative function of the office.
• Manage, coordinate and maintain calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the department, to record, filter, disseminate and communicate all incoming and outgoing matters.
• Independently manage multiple tasks and assigned projects whilst respecting deadlines and simultaneously ensuring the integrity of all information and data.
• Establish a confidential filing system for all correspondence generated to and from the Ground Services Department. Categorize and maintain manuals, sensitive correspondence and other source materials.
• Prepare and distribute correspondence, effectively reply to emails and telephone calls.
• Follow-up with other sections/departments to ensure requests are carried out.
• Arrange required office equipment for new and existing staff.
• Access and maintain records for Department Assets.
• Perform other department duties related to his/her position as directed by the Head of the Department. Be part of an extraordinary story Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.

Qualifications

Candidates must have a bachelor’s degree with at least 2 years of relevant experience, or a Diploma/High School qualification with 3 years of experience with excellent communication and computer skills. Job Specific Skills Essential

• Ability to work in a cross-culture environment.
• Excellent communication and computer skills.
• Excellent written/spoken English.
• Maintain confidentiality and self-discipline.
• Should be motivated, responsible and focused. About Qatar Airways Group Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.