Health Science-Program Assistant, Diagnostic Medical Sonography & Radiography

About Sacred Heart University As one of the nation’s largest Catholic universities and among the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers more than 100 undergraduate, graduate and doctoral programs on its Fairfield, Conn.

, campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. Nearly 10,000 students attend the University’s nine colleges and schools: College of Arts & Sciences; School of Communication, Media & the Arts; School of Social Work; School of Computing & Engineering; School of Performing Arts; College of Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; and the Dr.

Susan L. Davis, RN, & Richard J. Henley College of Nursing. Sacred Heart, a Laudato Si’ campus, stands out from other Catholic universities as it was established to be led by the laity. This contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts and, at the same time, cultivates students to be forward thinkers who enact change in their own lives, professions, and communities.

Sacred Heart University has earned national recognition for academic excellence, student success, career outcomes, and campus experience. The Princeton Review recognized SHU in its Best 392 Colleges: 2027 Edition and Best Business Schools: 2027 Edition, while additional national recognitions highlight the University’s commitment to preparing students for meaningful careers and lifelong success.

Sacred Heart is home to the award-winning, NPR-affiliate station, WSHU Public Radio; Division I athletics; and an impressive performing arts program that includes choir, band, dance, and theatre . www.sacredheart.edu View SHU’s Faculty Experts Here To apply: Qualified candidates are invited to submit a completed application and résumé through the University's online application system.

Applications submitted outside of the official Careers at SHU website will not be considered. Applicants should not apply through third-party or external job sites, as such postings may be fraudulent or may misrepresent opportunities that are no longer available at the University. A cover letter or statement of interest is preferred for all staff positions.

Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position Position Summary Provides administrative and operational support to the Diagnostic Medical Sonography (DMS) and Radiography programs within the College of Health Professions.

Assists the Program Directors and Faculty in the efficient coordination of daily program operations, student services, admissions, clinical education, and accreditation-related activities. Serves as a primary point of contact for students, faculty, clinical affiliates, prospective students, and members of the University community.

Supports ongoing program development, implementation, and evaluation while helping ensure organized and effective operations across both programs. Principal Duties & Responsibilities Coordinate daily administrative operations of both programs, including communications, correspondence, scheduling, and general support to Program Directors, faculty, and clinical education personnel.

Prepare and maintain program records, reports, spreadsheets, and other administrative materials. Assist with program budgets, purchasing, expenditure tracking, and preparation of budget and Professional Performance Committee (PPC) reports. Support faculty workload tracking, payroll processing, recruitment, and onboarding.

Coordinate fall, spring, and summer course schedules, classroom assignments, textbook adoptions, and bookstore communications. Support program admissions, prospective student inquiries, student onboarding, and ongoing student communications. Maintain student records and track clinical clearance requirements, including health documentation, certifications, background checks, and other compliance requirements.

Support clinical education administration, including clinical site records, affiliation agreements, student schedules, and related documentation. Assist with accreditation documentation, reporting deadlines, program assessment, and outcomes tracking, including certification examination and graduate employment data. Coordinate advisory committee meetings, including scheduling, agendas, minutes, and follow-up communications.

Assist with planning program events, including open houses, orientations, student recognition ceremonies, and commencement activities. Maintain office supplies and administrative resources, collaborating with University departments and external partners to support program operations and initiatives. Coordinate and maintain social media presence with communication liaisons and program directors.

Perform other duties as assigned. Knowledge, Skills, Abilities & Other Attributes Associate's Degree and/or a minimum of two years of related administrative experience in an academic, healthcare, or professional office environment. Experience in higher education or allied health education preferred. Excellent written and verbal communication and interpersonal skills.

Strong organizational skills, attention to detail, and ability to manage multiple priorities. Demonstrated professionalism, discretion, and ability to maintain confidential information. Ability to work independently, anticipate needs, and meet deadlines. Ability to collaborate effectively with faculty, students, staff, and external partners.

Proficiency in Microsoft Office Suite and ability to learn University systems and program-specific software. Familiarity with academic administrative processes and clinical education environments preferred. Flexibility to support the evolving needs of both programs, including occasional evening or weekend activities with advance notice.

Unusual Working Conditions Monday through Friday, with occasional evening and/or weekend responsibilities to accommodate program needs. Pre-Employment Requirements All offers of employment are contingent upon satisfactory completion of a background check.

Compensation

& Benefits : The annual salary range for this position is $50,000-$53,000. Sacred Heart University offers eligible employees a comprehensive benefits package that includes medical, dental, vision, life insurance, disability, retirement, paid time off, and other employee benefits. Specific benefits and eligibility requirements may vary based on the position and applicable plan provisions.

This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.