Secretary

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

Ascension Catholic Church is seeking a dedicated, organized, and service-oriented Administrative Assistant to support the daily operations of our vibrant Catholic parish. This position plays an important role in ensuring the efficient functioning of parish office activities while providing a welcoming and hospitable experience for parishioners, families, visitors, and staff.

The ideal candidate is detail-oriented, dependable, and professional, with strong communication and organizational skills and a commitment to serving others in a faith-centered environment. The Administrative Assistant supports the parish’s mission by fostering positive relationships, maintaining accurate records, coordinating administrative functions, and providing responsive and courteous assistance to the parish community.

Job Responsibilities

Administrative and Office Support Provide day-to-day administrative and clerical support to ensure the efficient operation of the parish office. Greet and assist parishioners, families, visitors, and staff with professionalism, courtesy, and hospitality. Manage incoming telephone calls, emails, correspondence, and general office inquiries, directing requests to the appropriate staff members as needed.

Prepare, format, and distribute letters, reports, documents, and other administrative materials. Maintain accurate and organized parish records, files, databases, and documentation. Assist with data entry, record updates, and other routine administrative tasks. Scheduling and Communication Support scheduling, calendar management, meeting coordination, and other administrative arrangements.

Assist with preparing and distributing parish communications, announcements, and informational materials. Coordinate information and administrative requests among parish staff, parishioners, and other stakeholders. Help ensure timely, accurate, and professional communication throughout the parish community. Office Coordination and Operational Support Monitor and maintain office supplies, materials, and equipment, coordinating replenishment as needed.

Maintain an organized, professional, and welcoming office environment. Provide clerical and administrative assistance to parish staff in support of daily operations, special projects, and parish activities. Assist with coordinating materials, documents, and logistical needs for meetings, programs, and events as assigned.

Identify administrative needs and support improvements that contribute to efficient office operations. Confidentiality and Professional Conduct Handle confidential parish, personnel, financial, sacramental, and other sensitive information with discretion and care, as applicable to assigned responsibilities. Follow established parish policies, procedures, and recordkeeping practices.

Demonstrate professionalism, sound judgment, reliability, and respect in all interactions. Support the mission, values, and ministries of Ascension Catholic Church through a spirit of service, hospitality, and collaboration. Job Requirements High school diploma or equivalent required; an associate degree or relevant administrative training is preferred.

Previous office or administrative experience strongly preferred. Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage competing priorities. Excellent verbal and written communication skills, with a courteous and service-oriented approach. Proficiency in computer applications, office software, email, word processing, spreadsheets, and basic data entry.

Ability to multitask, prioritize responsibilities, and adapt to changing needs in a busy office environment. Strong interpersonal skills and the ability to work effectively with parishioners, families, visitors, clergy, and staff. Demonstrated dependability, discretion, initiative, and a commitment to maintaining confidentiality.

Ability to work independently while contributing positively to a collaborative team environment. A welcoming demeanor and a genuine interest in supporting the needs of a Catholic parish community. The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment.

Any offer would be contingent upon successful completion of any required screening.