Executive Legal Secretary - Cayman Islands

We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

Overview

of role We are seeking a highly accomplished Executive Legal Secretary with over five years of proven success supporting senior legal professionals in a fast-paced environment. The successful candidate will deliver exceptional administrative and operational support with precision, professionalism and strategic foresight.

Duties, Responsibilities & Person Specification Executive Legal Secretary Insolvency & Dispute Resolution Salary Range: US$80,000

• US$115,000 The successful individual must be experienced in the preparation of standard and complex legal documents, corresponding with government agencies, authorities and clients, handling billings and collections management, assisting with a variety of complex legal administration transactions, database management, matter management, and client service management. Specifically, they must demonstrate a high level of effectiveness in the following areas: Manage confidential client onboarding processes including, conflict checks with a high degree of discretion and awareness Create, edit and amend documents i.e. Court Pleadings and general correspondence, including the preparation of "blacklined" documents Maintain accurate records including saving correspondence and documents in the appropriate electronic matter file Manage the compilation of court bundles including indexing, in preparation for hearings Arrange court admission for new attorneys/visiting Counsel Carry out court searches Assist with the process for documents to be apostilled/legalised Prepare and advertise Gazette notices Arrange document execution and notarisation, ensuring accuracy, legal sufficiency and timely delivery Provide billing support, including the drafting of billing narratives, assisting with collections and liaising collaboratively with both clients and the Accounts Department Respond to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner Liaise with clients as appropriate and in accordance with attorneys' instructions and Firm policies and procedures Participate in special projects as and when required in relation to the corporate practice area Proactively maintain and update details of client contacts within the lawyer's personal contact database under Inter. Action Photocop, scan and courier of documents and correspondence Arrange meetings and diary management Arrange the closing and archiving of accounts and files Organise cheque requests and collection Support and work in collaboration with members of the secretarial team and other business services teams to meet required deadlines Provide cover for other secretaries within the team during times of absence as required Familiarise yourself and comply with the Firm's house style Familiarise yourself and comply with the Firm policies relevant to the purpose of the role Carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours Education, Skills & Experience Extensive experience spanning a minimum of five years’ secretarial experience in a legal services environment supporting senior professionals Holds a distinguished legal secretarial qualification from a recognised university or college Demonstrates a comprehensive, nuanced understanding of legal terminology, procedures and documentation Highly adept in using in using billing software, legal practice management and document management systems Exhibits advanced proficiency in Microsoft Office applications Possesses exceptional organisational and time management skills with a proven ability to manage competing priorities Maintains impeccable, meticulous attention to detail in all aspects of work Demonstrates rapid, precision-based typing at 70 wpm with an accuracy of 98% Upholds the highest standards of discretion and professionalism, with a trusted confidential approach to sensitive matters Delivers articulate, persuasive written and verbal communication, with the ability to engage effectively across all levels of seniority Operates with a self-directed, solution-oriented mindset while thriving in collaborative, cross- functional environments Brings a resilient, optimistic attitude paired with a pragmatic, results- driven approach Demonstrates a responsive, flexible working style, capable of adapting to dynamic circumstances and urgent situations Has a forward- thinking, growth-oriented willingness to expand skill sets in alignment with organisational needs Actively contributes to transformational service improvements by critically evaluating workflows, championing innovation and driving continuous enhancement initiatives Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance-based bonus, pension and fully covered health insurance for employees and five weeks' vacation. Remuneration will be commensurate with qualifications and experience. #L1-DNI Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.