Telecom Construction and Maintenance Administrator

Job Description Coordinates the daily activities of field personnel, including emergency and pre-arranged activities, providing crew support for construction, system restoration and scheduled maintenance. Provides accurate reporting of field activities, maintenance progress and construction progress. Coordinate and performs a variety of administrative functions in support of business unit and/or Telecommunication Operations and Engineering Departments.

Ensures efficiency and adhere to relevant company policies and procedures. Some assignments may be non-routine.

Responsibilities

• Tracks annual maintenance and capital program workload and schedule.
• Coordinates project-related efforts with Project Managers, Project Engineers, other departments, and government agencies.
• Schedules outages for construction with System Operations.
• Ensures that all databases for asset management and NERC compliance data are updated and maintained. Assists with annual and quarterly report for WECC and NERC. Assists with project retirement forms and ensures proper processing of as-built prints Works with procurement to create purchase requisitions.
• Assists in the department planning and budgeting process by identifying and justifying tool and equipment requirements. Administers departmental procurement including equipment repair and calibration, personal protective equipment, and general office supplies. Oversees Substation software contracts and upgrades.
• May be required to review contractors work schedules to make sure contract construction work is completed in accordance with Company imposed deadlines and may review and approve contractor’s monthly invoices for payment. May also be asked to maintain a daily log of the contractor’s construction activities and prepare a weekly activity report of construction progress.
• Provides director and designated management direct reports with timely and efficient information required to support business decisions.
• Supports the negotiation of master service agreements.
• Works with procurement to create purchase requisitions.
• Handles confidential material relevant to company operations.
• Conducts various analytical special projects, which may involve budgets.
• Maintain a variety of day-to-day operations; receives, prepares, or verifies documents/reports; performs additional reporting and analytical tasks as needed.
• Maintains, coordinates, and scans/files records, document management, and any other associated records to comply with the Records Management Policy.
• Serves as a contact to people inside and outside the company.
• Collaborates with various staff and departments in preparing special projects.
• Ensures all compliance aspects of position are known and followed; understands and complies with all policies, codes, and regulations applicable to position and company.
• Performs related duties as assigned.

Requirements

• Strong in communication
• Experience in the following applications: Outlook, Word, Excel, PowerPoint, and Teams
• Team player that can work with a multitude of personalities.
• Be open to accepting feedback and direction for improving processes and projects.
• Highly organized and detail oriented.
• Knowledge of budgeting and forecasting