2026 - 2027 Office Assistant - Middle School (Pacoima)

Job Summary

A School Office Assistant is the daily face of the school and provides customer service mideded support to students, parents, staff, school partners, and community members on a daily basis. A School Office Assistant is under the direct supervision of the School Program Coordinator and part of the School Operations Team.

Job Duties/Responsibilities This position will provide administrative support to a school’s front office and administrative team. Typical duties may include, but are not limited to: Creating a welcoming school environment for all visitors, students, families and staff. Planning, establishing, and supervising the implementation of clerical procedures in a school office to ensure timely preparation and submission of reports, records, studies, letters, and other materials.

Supervising clerical work related to such matters as enrollment, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs, time reporting, and requisitions and purchase orders for supplies and equipment. Arranging appointments, maintaining an appointment calendar, receiving visitors, answering and screen telephone calls and mail, and composing communications from general instructions or rough notes.

Utilizing and supervising the use of applications software to conduct school business including payroll, procurement, financial reports, attendance, personnel matters, and for outreach and communication. Support with meal program implementation, documentation, and reporting. Support with parent communication and engagement activities.

Attend to sick and injured students, administer medication and aid, ensure all medical incidents are properly documented. Provide translation as needed Other duties as assigned Requirements / Qualifications Graduation from high school or evidence of equivalent educational proficiency Two years of experience in office clerical work, or work in a public urban school setting Commitment to equity, diversity and inclusion Spanish and English fluency required Ability to work independently and with a team in a fast-paced environment Excellent organizational, planning and implementation skills Strong interpersonal and communication skills Positive energy and the ability to be a strong role model for students Letter(s) of Recommendation Resume