Administrative Assistant - School Counseling

ANNOUNCEMENT OF VACANCY POSITION: Administrative Assistant � School Counseling High School (7:00 am to 3:00 pm) REPORTS TO: Building Principal JOB FUNCTION: To assure the smooth and efficient operation of the office so that the office's maximum impact on the education of children can be realized.

QUALIFICATIONS

Possess a High School Diploma Demonstrate proficiency in the use of Microsoft Products and other office equipment or software/ Proficiency on the District administered test.

REQUIREMENTS

Ability to promote a positive and professional image of the school and school district. Thorough working knowledge in the operation of computers, printers, and other office equipment. Ability to learn and effectively use the District's student information software and any other software package to be used in this position.

Ability to exercise independent judgement following established procedures. Fundamental knowledge of spelling, punctuation and arithmetic. Ability to effectively use the features of the telephone system and voice mail. Ability to effectively establish and maintain a filing system. Administrative experience or equivalent.

RESPONSIBILITIES

Ability to remain confidential and handle sensitive information and situations with discretion. Comply with the District's confidentiality policy. Must be able to work independently and have initiative in performing job responsibilities Maintain student records in accordance with district policy. Responsible for all transcript requests, new student and transfer student information.

Proficient in use of Skyward and Naviance to assist counselors with duties, including scheduling. Must compile information for the Daily Bulletin. Must be able to handle general correspondence for counselors. Place and receive telephone calls and record messages for counselors. Maintain daily calendar including student office visits, appointments, and conferences.

Welcome and screen visitors; maintain rapport with students, faculty, and parents. Perform usual office duties. Maintain and organize general filing system. Orders and maintains supplies and general upkeep of office. Perform other duties as normally attributed to the position as directed by the Counselors and Building Principal.

TERM OF EMPLOYMENT : Twelve-month year; Hourly wage per contract. EVALUATION : Performance of this job will be evaluated in accordance with the provision of the School District's evaluation system of support service personnel. APPLICATION PROCESS : Applicants interested in bidding on this position may apply as an internal candidate via Applitrack.

Interested applicants who are not current employees should apply as an external candidate through the same link. The Moon Area School District is an equal opportunity education institution and will not discriminate on the basis of race, color, national origin, sex and handicap in its activities, programs or employment practices as required by Title VI, Title IX and Section 504.

For information regarding civil rights, grievance procedures or services, activities and facilities that are accessible to and usable by handicapped persons, contact the Title IX/Section 504 Coordinator at 8353 University Boulevard, Moon Township, PA 15108-2597 phone (412) 264-9440. Kellie Crago Human Resources and Benefits Date of Posting: November 6, 2026 Term.

Date of Posting: November 17, 2026 3 pm