Job description
JOB OVERVIEW We are seeking a highly experienced, proactive, and discreet Senior Executive Assistant to provide comprehensive, high-level support to the CEO of a dynamic group of companies. As the right hand to the CEO, you will manage complex, competing priorities across multiple business entities. This role requires exceptional organizational skills, lightning-fast, accurate computer/typing skills, and the ability to coordinate at the C-suite and management levels across the group.
Key Responsibilities
- Strategic Scheduling & Calendar Management (Gatekeeping) Manage a heavily packed, complex calendar for the CEO, anticipating conflicts and proactively resolving them. Act as the primary "gatekeeper," prioritizing meeting requests and protecting the CEO’s time. Coordinate multi-company board meetings, executive team meetings, and strategic off-sites.
- Communication & Stakeholder Coordination Act as the main point of contact between the CEO, senior management teams across the group, board members, and external partners. Draft, edit, and send high-level correspondence, emails, and reports on behalf of the CEO. Record, transcribe, and distribute minutes for critical meetings with high accuracy.
- Project Coordination & Execution Drive special projects and initiatives, ensuring they are completed on time and within scope. Follow up on action items delegated by the CEO to management teams, ensuring accountability. Prepare briefing packs, presentations (PowerPoint), and background research for meetings.
- Administrative & Operational Support Handle complex, international, and domestic travel arrangements and itineraries. Process expense reports, invoices, and manage corporate credit cards. Maintain organized digital and physical filing systems.
Requirements
Minimum 5–10 years of experience as an Executive Assistant supporting a CEO or C-level executive.
Education
Bachelor’s degree preferred. Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Typing Speed: Exceptionally fast and accurate typing skills (60+ WPM) for rapid minute-taking and document preparation. Management Skills: Proven experience managing and coordinating people at the management level.
Key Competencies Discretion & Confidentiality: Absolute integrity in handling highly sensitive, confidential business and personal information. Proactivity & Initiative: Ability to anticipate needs before they arise and act without needing constant direction. Composure Under Pressure: Calm, professional demeanor when handling urgent, high-stakes tasks or tight deadlines.
Resourcefulness: Excellent problem-solving abilities to resolve issues independently. Flexibility: Willingness to work flexible hours, as required by the CEO's schedule.