Administration Assistant

Short Description Administration Assistant Administration Assistant Are you passionate about creating exceptional workplace experiences through seamless facility operations and administration? Join our mission to pioneer smarter water solutions that reduce energy use and improve lives. As our new Administration Assistant, you will drive day-to-day workplace operations across facilities, security, housekeeping, vendor management, and employee services to ensure a safe, efficient, and engaging work environment.

You will be part of an inclusive culture that values growth, well-being, and collaboration. What you will be doing As part of the Workplace & Administration team, you will enhance operational excellence and employee experience across the facility.

Your responsibilities

• Managing workplace operations including housekeeping, security, access control, canteen services, and seating allocation to ensure high service standards.
• Overseeing vendor management, SLA performance, contract renewals, invoice validation, and commercial documentation in collaboration with Procurement and Finance.
• Coordinating corporate events, town halls, leadership meetings, and visitor arrangements.
• Preparing MIS reports and dashboards, analyzing operational data, and identifying opportunities for process improvement and cost optimization.
• Supporting ISO documentation, internal and external audits, statutory licenses, and regulatory compliance activities.
• Collaborating with HR, Finance, IT, EHS, Procurement, and Security teams to deliver effective administration services and continuous improvements. What makes you a great fit You are a detail-oriented administration professional with strong organizational and vendor management skills and a passion for delivering excellent workplace services. We imagine you have:
• A graduate degree in any discipline with 3-8 years of experience in Facilities & Administration, Workplace Management, or Corporate Administration.
• Experience managing housekeeping, security operations, canteen services, and vendor governance.
• Strong skills in MIS reporting, data analysis, and dashboard management.
• Experience coordinating corporate events, audits, and cross-functional stakeholders.
• Good communication, problem-solving, and customer-service skills. We believe diversity helps us see opportunities others may miss. We encourage applications from candidates of all backgrounds, experiences, and abilities. As part of our hiring process, final candidates may be required to complete a background check in accordance with local laws and regulations. Join Grundfos and apply today!