Job description
Responsible for providing secretarial and administrative support to the MD to ensure that assistance is provided in an effective and efficient manner, along with promoting corporate image by representing the MD both internally and externally.
Key Responsibilities
Creating reports and presentations that reflect the business progress. Preparing for the meetings ensures the manager is well prepared & attending to take meeting minute. Filing and organizing office information. Scheduling and coordinating all travel plans, conference calls, meetings, and the calendars. Prioritizing and tracking the completion of the projects and special assignments.
Following up the implementation of MD Decisions and directives. Ensuring that reports, business papers and correspondence are handled efficiently and swiftly. Maintaining the MD's diary and organize his/her traveling and other related arrangements. Advising the MD of matters requiring personal attention and preparing relevant documentation.
Dealing with matters or refer them to the appropriate person in the absence of the MD. Traveling, when needed, to assist the MD during site visits or external meetings.
Requirements
4 – 7 years of experience as a Personal Assistant or Office Manager BSc in Business Administration, Management, or related disciplines. Communication skills
- Analytical skills. Proficiency in MS Office – Fluency in English.