Medical Education Prog Splst

Plans and implements all initiatives and administrative aspects of a large and/or unusually complex medical residency program. Coordinates the recruitment, intake and provision of services to residents; oversees the establishment and maintenance of clinical rotation schedules, both on- and off-site, and the recruitment of internal and/or external sites and preceptors, as required.

Participates in the development and implementation of new residency programs, as appropriate. Participates in the generation of program resources and in the design and development of program operating goals, objectives, and protocols. Serves as primary point of both internal and external representation and liaison with respect to program implementation and operational matters and provides guidance and support to client constituencies as appropriate.

Performs miscellaneous job-related duties as assigned.

Duties and Responsibilities

Plans and coordinates the development, implementation and execution of programs, special projects, and other initiatives designed to achieve the overall mission, goals, and objectives of the medical education program. Oversees and administers all facets of the acceptance of candidates into medical residency programs to include recruitment, selection and onboarding of residents.

Develops, administers, and coordinates complex clinical rotation schedules for residents and, as appropriate, fellows, both within and external to HSC components; ensures that all rotation schedules are fully supported by appropriate sites and preceptors. Identifies and solicits the participation of preceptors and sites, both internal and external, as required to support specific rotational needs; develops and maintains working dialog with potential participants, as appropriate.

Oversees and/or coordinates the collection, compilation, and analysis of program activity data; develops, writes, edits, and presents comprehensive statistical and narrative program reports and evaluations in accordance with accreditation standards, tracks participant progress through the program for completion of requirements; coordinates information required for ongoing program recertification.

Creates, produces, and delivers a range of promotional, educational, and informational presentations, and/or resource materials related to regular and special educational conferences for faculty and/or program participants. Monitors funding allocations, as appropriate, for participant salaries and maintains financial records for program funding.

Plans, develops, and implements strategies for identifying and generating funding and/or resource opportunities for program activities, to include development of grant and other fundraising proposals and new residency programs. Provides and/or coordinates the provision of guidance, consultation, related support to residents and faculty; provides day-to-day problem solving as necessary on day-to-day program-related needs and issues.

Serves as primary liaison on all personnel matters relating to program participants and associated services to residents and faculty. Plans and administers departmental processes for visiting medical student rotators, home medical student visitors, and shadowing participants. Develops and maintains workflows for requests, approvals, scheduling, onboarding, required documentation, faculty participation, and communication with learners and stakeholders.

Develops operating goals and objectives for the unit; implements and administers methods and procedures to enhance departmental administrative processes and develops recommendations to improve efficiency, consistency, communication, and operational effectiveness.