H & S Assistant

Job Description Role Purpose The Part Time Facilities and Health & Safety Assistant supports the daily operations, maintenance, and safety of all HFIS campuses. Working under the direction of the Facilities and H&S Manager, this role ensures that the buildings, grounds, and equipment are safe, well-maintained, and compliant with local health and safety regulations.

Key Responsibilities

Facilities and Maintenance Support Support the Facilities and H&S Manager with the coordination of daily maintenance, cleaning, and repair tasks. Conduct regular site checks to identify maintenance issues and report them promptly. Liaise with contractors and service providers on-site, ensuring work is completed safely and to standard.

Assist with setting up, dismantling, and moving equipment and furniture for school activities, meetings, and events. Support the coordination of maintenance requests, ensuring prioritisation and timely resolution. Maintain records and assist with the filing of invoices, quotes, and service reports. Health & Safety Support the implementation of the school’s Health & Safety (H&S) policies and procedures.

Conduct routine inspections of fire safety, first aid, and emergency equipment (e.g., extinguishers, AEDs, first aid kits). Assist in maintaining H&S documentation, such as risk assessments, inspection logs, and incident reports. Help coordinate H&S training and drills (e.g., fire and lockdown drills). Support the management of hazardous materials and ensure compliance with local safety standards.

Report and record any H&S incidents, near misses, or hazards to the Facilities and H&S Manager. Events & Operations Provide on-site support for events, ensuring proper set-up, safety, and venue readiness. Assist with event logistics such as unlocking/locking facilities and ensuring security procedures are followed. Skills & Qualifications Previous experience in facilities, maintenance, or H&S support role (educational environment desirable).

Good understanding of general building safety and maintenance practices. Basic knowledge of H&S procedures and willingness to attend training. Strong organisational and multitasking skills. Good communication and teamwork abilities. Practical, hands-on approach to problem-solving. Ability to work flexibly, including occasional evenings or weekends for school events.

Driver’s licence required. Good use of Microsoft Excel Summary This is a key support role ensuring the smooth operation and safety of the school’s facilities. The Facilities and H&S Assistant works proactively to maintain a safe, clean, and efficient environment for students, staff, and visitors across all HFIS campuses.

Salary range: €22.000 - €26.000 gross per year