Executive Assistant to the Dean - School ofPublic Health

T he Executive Assistant provides high-level executive and administrative support and serves as the operational hub of the Dean's Office. The position manages scheduling, communications, administrative operations, meetings , and event coordination to ensure the efficient functioning of the office. The Executive Assistant serves as a trusted point of contact for internal and external stakeholders, exercises independent judgment in handling confidential matters, and works closely with the Dean and Director of Strategic Initiatives to support execution of school priorities.

This position reports to the Dean of the School of Public Health. EXECUTIVE CALENDAR + ADMINISTRATIVE SUPPORT: Manage the Dean's complex and dynamic calendar, coordinating a high volume of meetings, events, travel, and stakeholder engagements. Independently prioritize requests, resolve scheduling conflicts, track commitments, deadlines, and follow-up activities to ensure effective use of the Dean's time.

Manage travel arrangements, purchasing , expense reporting, reimbursements, records management, supplies, and related administrative systems. Develop and maintain efficient office procedures and identify opportunities to improve workflows through technology and process improvements. STAKEHOLDER RELATIONS + OFFICE COORDINATION: Serve as a primary point of contact for the Office of the Dean, responding to and prioritizing inquiries from internal and external stakeholders, addressing routine matters independently, and facilitating appropriate follow-up .

Coordinate faculty affairs and other administrative processes managed through the Dean's Office, ensuring confidentiality, compliance with university policies, and effective collaboration across the s chool and u niversity. EXECUTIVE COMMUNICATION + BRIEFING SUPPORT: Draft, edit, and coordinate correspondence, presentations, reports, agendas, briefing materials, and other communications on behalf of the Dean.

Research and compile background information from a variety of sources and prepare summaries to support meeting preparation. Ensure the Dean is informed and prepared for meetings, presentations, and public engagements. Exercise discretion in handling highly sensitive and confidential information. EVENT + PROJECT COORDINATION: Coordinate meetings, retreats, advisory board activities, accreditation visits, community engagement events, and other activities sponsored by the Dean's Office.

Manage logistics , scheduling, communications, materials preparation, and operational support. Coordinate administrative projects and follow-up activities assigned by the Dean and monitor progress against established timelines. Perform other related duties as assigned.