Controller – Property Management Accounting

Key Responsibilities

Department Leadership Lead and oversee the Property Management Accounting department Establish, enforce, and continuously improve accounting policies, procedures, and internal controls Review and approve departmental work product for accuracy and compliance Train, mentor, and manage accounting staff Serve as the primary accounting authority and escalation point Partner with Senior Management on financial operations and improvements Trust Accounting & CA DRE Compliance Ensure full compliance with California DRE trust accounting laws and regulations Oversee proper handling, segregation, and reconciliation of trust funds Maintain accurate accounting for security deposits and other trust liabilities Prepare for and support DRE audits, CPA audits, and internal reviews Proactively identify compliance risks and implement corrective actions Auditing & Reconciliations Oversee and review: Trust and operating bank reconciliations Tenant and owner ledger reconciliations Security deposit reconciliations Balance sheet account reconciliations Analyze AR aging and open balances and ensure timely resolution Identify discrepancies, determine root causes, and ensure corrections are completed Maintain audit-ready records at all times Accounts Receivable Oversight Oversee rent posting, tenant billings, and daily deposits to appropriate trust accounts Ensure timely issuance of rent notices, late fees, and delinquency communications Review monthly rent increases for accuracy Oversee CAM billing and reconciliations Ensure tenant ledger adjustments are accurate and documented Accounts Payable & Vendor Oversight Oversee accounts payable processing using Avid.

Xchange and Rent Manager Ensure vendor invoices are properly coded and approved Review and approve weekly check runs Oversee credit card reconciliations and expense allocations Resolve escalated vendor discrepancies Ensure vendor compliance and annual 1099 reporting General Accounting & Reporting Review and approve journal entries Oversee monthly mortgage payments and reconciliations Manage monthly close and reporting timelines Maintain organized financial records and documentation Lead special projects and accounting process improvements as needed Salary $120,000 - $150,000 per year