Administrative Assistant - Lake Winona Manor

Administrative Assistant

• Lake Winona Manor 1.0 FTE, 80 Hours Per Pay Period Shifts 8:00am to 4:30pm Monday through Friday Starting wage range $18.45 - $23.06. Wage placement based upon experience.

Position Overview

The Administrative Assistant is responsible for providing clerical and administrative support to the clinical team. Assist with welcoming new residents, act as a liaison between facility and insurance agencies, and facilitate changes/updates in the EMR (electronic medical record). Assists in department projects as requested.

Essential Duties

& Responsibilities: Maintains a safe and orderly work environment. Ensure resident rooms are ready for admission. Date Entry; Maintains electronic and physical records. Assists with admission authorizations, reviews, denials and appeals. Revises EMR and electronic scheduling workflows to support the clinical team. Participates in the accurate reporting of PBJ (Payroll-based Journaling) hours for the Center of Medicare and Medicaid Services.

Engages in and supports continuous improvement initiatives. Assists with clerical procedures related to the MDS, including MDS scheduling. Assists with ICD-10 diagnosis and coding processes. NHSN vaccine compliance reporting. Assist with vaccination tracking/entering into the EMR. Other clerical duties as assigned Supervisory Responsibilities: No direct reports Skills and Experience: Required: Efficient in ICD-10 coding or ability to be trained within 6 months of hire.

Strong organization skills and attention to detail. Completes all mandatory training as required by Winona Health. Demonstrates exceptional verbal and written communication skills to assure resident information is accurate and reflective of their plan of care. Advanced computer skills and prior medical record experience.

Proficient in Microsoft Office; Outlook, Excel, Word and Power Point. Valid Driver’s License. CPR Certification. Preferred: Understanding of Medicare/Insurance authorizations. Work experience in long term care. LPN or HUC experience. Work Environment: This is a fast-paced environment with multi-tasking, prioritizing and frequent interruptions.

Continuous interpersonal communication is required with staff, volunteers and the general public. Required Work Schedule: Days; Monday-Friday 8-4:30 pm. Hours/shifts may vary according to the needs of the department. Employee must be willing to work assigned hours, reduce work hours and work overtime as needed.