Leasing and Property Manager

Job Description: Leasing & Property Manager Company: Access Management Department: Property Management Reports To: Director of Property Management / Designated Supervisor Position Type: Full-Time Job Summary Access Management is seeking a motivated, organized, and customer-focused Leasing & Property Manager to oversee the leasing process and day-to-day management of rental properties.

This position is responsible for marketing rental units, coordinating showings, screening prospective tenants, preparing lease documentation, managing tenant relations, coordinating maintenance, and ensuring properties are maintained in accordance with company policies, lease agreements, and applicable laws and regulations.

The ideal candidate will have experience in both residential leasing and property management, strong communication and organizational skills, and demonstrated proficiency with Buildium property management software. This individual must be comfortable balancing leasing activities with ongoing property operations while providing exceptional service to property owners, tenants, and prospective residents.

Essential Duties

& Responsibilities Leasing & Marketing Market available rental properties through online listing platforms and other approved advertising channels. Respond promptly to inquiries from prospective tenants and provide accurate information regarding rental availability, pricing, qualifications, and lease terms. Coordinate and conduct property showings, both in person and virtually when appropriate.

Process rental applications and coordinate tenant screening in accordance with company policies and applicable fair housing laws. Communicate application status and leasing decisions to prospective tenants. Prepare, review, and coordinate the execution of lease agreements, renewals, addendums, and other required documentation.

Coordinate move-in and move-out inspections, key transfers, and tenant onboarding. Monitor lease expiration dates, manage renewal offers, and assist with minimizing vacancies and reducing turnover time. Maintain accurate records of leads, applications, showings, leasing activity, and occupancy status. Rental Property Management Oversee the day-to-day operations of assigned rental properties to ensure they are maintained in a safe, clean, and professional manner.

Serve as a primary point of contact for tenants and property owners regarding property-related questions, concerns, and service requests. Coordinate maintenance requests, repairs, inspections, and preventative maintenance with approved vendors and service providers. Monitor the progress of maintenance work and follow up to ensure timely completion and satisfactory results.

Conduct periodic property inspections and document property conditions, maintenance needs, and lease compliance concerns. Monitor lease compliance and address tenant concerns or violations in accordance with company procedures and applicable laws. Assist with rent collection follow-up, delinquency tracking, and communication regarding outstanding balances.

Coordinate lease renewals, notices, move-outs, security deposit documentation, and turnover activities. Escalate significant maintenance issues, tenant disputes, financial concerns, and other matters requiring management approval. Maintain positive working relationships with owners, tenants, vendors, and internal team members.

Buildium & Administrative Responsibilities Utilize Buildium to manage property records, rental listings, tenant information, lease documents, maintenance requests, and related communications. Maintain accurate and up-to-date records of leases, applications, rental payments, work orders, property inspections, and tenant correspondence.

Use Buildium reporting and tracking features to monitor vacancies, lease expiration dates, maintenance activity, and other property management metrics. Assist with rent ledger reviews, payment tracking, delinquency reports, and other administrative or financial reporting as assigned. Ensure required documents and communications are properly recorded and maintained within the system.

Identify and resolve data discrepancies and follow established procedures for accurate recordkeeping. Support process improvements that enhance leasing efficiency, tenant satisfaction, and property operations. Customer Service & Compliance Provide professional, responsive, and courteous service to prospective tenants, current residents, and property owners.

Communicate effectively regarding leasing requirements, property policies, maintenance schedules, and other rental-related matters. Maintain confidentiality of tenant, owner, and company information. Follow all applicable federal, state, and local laws, including fair housing requirements, landlord-tenant regulations, and relevant lease provisions.

Ensure leasing and property management activities comply with Access Management’s policies, procedures, and service standards. Perform other related duties as assigned.

Qualifications

Minimum of 2–3 years of experience in residential leasing, rental property management, or a related field preferred. Prior hands-on experience with Buildium is required. Working knowledge of residential leasing procedures, lease administration, tenant screening, and property operations. Familiarity with rental marketing, occupancy management, lease renewals, and tenant turnover.

Understanding of maintenance coordination, vendor management, and property inspections. Knowledge of fair housing requirements and applicable landlord-tenant laws. Proficiency in Microsoft Office, email, and other standard administrative applications. Strong written and verbal communication skills. Excellent organizational skills and the ability to manage multiple properties, deadlines, and competing priorities.

Strong problem-solving skills, attention to detail, and sound judgment. Ability to work independently while collaborating effectively with internal teams and external stakeholders. Valid driver's license and reliable transportation may be required, depending on assigned properties and travel needs.

Preferred Qualifications

Experience managing multiple residential rental properties. Experience with Buildium leasing, tenant screening, rent tracking, maintenance workflows, and reporting functions. Familiarity with rental accounting processes, owner statements, and expense tracking. Experience coordinating vendors, contractors, and property maintenance projects.

Experience working in a property management company or community association management environment. Key Competencies Customer service and relationship management Leasing and vacancy management Organization and time management Attention to detail and accurate recordkeeping Conflict resolution and problem-solving Written and verbal communication Technology proficiency and system accuracy Accountability and follow-through Work Environment This position involves a combination of office-based administrative work and on-site property visits, including property showings, inspections, and coordination of maintenance activities.

Occasional schedule flexibility may be necessary to accommodate leasing appointments, tenant needs, and property-related issues. Equal Employment Opportunity Access Management is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants and employees in accordance with applicable federal, state, and local laws.