Operations Coordinator

ARE YOU LOOKING FOR AN OPPORTUNITY TO WORK A JOB THAT IS EXCITING, FUN, DIFFERENT EVERY DAY, FULL OF BRAIN TEASERS AND IS GROWING EVEN IN A TERRIBLE ECONOMY, ARE YOU LOOKING FOR A PLACE THAT HAS ACTUAL GROWTH PROTENTIONAL, INSTEAD OF JUST WAITING FOR SOMEONE ELSE TO QUIT, DIE OR GET FIRED? DO YOU HAVE THE FOLLOWING CHARACTERISTICS:

• ATTENTION TO DETAIL
• ABILITY TO LOG INFORMATION INTO A COMPUTER WHILE TALKING WITH A CUSTOMER
• EXCITED ABOUT WORKING WITH NEW SOFTWARE
• EXCITED AT THE IDEA THAT YOU CAN CONTROL YOUR OWN SCHEDULE
• EXCITED ABOUT HAVING THE ABILITY TO WORK FROM HOME 2-4 DAYS A WEEK
• ABLE TO CALL AND TALK WITH CUSTOMERS ON THE PHONE, THROUGH TEXTS, AND EMAILS
• WILLING TO LEARN ABOUT NEW THINGS THAT ARE DEFINITY OUT OF YOUR COMFORT ZONE
• NOT AFRAID TO MAKE A MISTAKE, AND NOT AFRAID TO HELP FIX IT. THEN WE HAVE AN AWESOME OPPORTUNITY FOR YOU! FIRST THE MAIN GOAL OF THIS JOB IS TO EFFECTIVELY ASSIST IN IMPLEMENTING NEW SOFTWARE TECHNOLOGY AND STANDARD OPERATING PROCEDURES INTO PRODUCTION Scheduling of the job transfer meeting Scheduling the Dispatches for the Service Technicians sales to operation job transfer meeting and implementation Project Tracking, Updates, and Reporting Assist with job planning, schedules Help with the “What if” plans for Projects organize notes, photos, videos from techs for customers, and send out customer updates scheduling of subcontractors, and follow-ups material ordering and purchase order duties for Projects Helping to schedule Technician training sessions Reporting out the budgets and Job costing of each project Getting Bonuses for Delivering an awesome customer experience LIST CATEGORY OF SKILLS, TASKS, AND/OR ACCOUNTABILITIES: Responsible for Daily Crew and Service Technician Activities Ensuring Crews and Techs Are Efficiently Assign work daily/weekly. Sending Estimates or Quotes to Customers based on tech findings, Managing Dispatches for the Crews and techs, schedule changes, weather delays Monitor and Verify Purchase orders for projects, change orders, and expenses that are associated to each job are correct and, in the system. Communicate with Customers on job progress and schedule changes, change orders are processed, and estimates are accepted, and projects are prepared Prepare the Operational Reports, Financial reports, for Management & Meetings around your specific projects Assist with Tracking tech hours and Reports, clock in/clock outs/working hours on specific projects and service calls Organize Office Operations and Procedures, around the dispatching and scheduling in new software. Organize and Schedule Company Crew and Tech meetings for schedule and project planning Assist in Scheduling Sales Calls and meetings with current and new customers on future projects Complaint Management, for both office and Techs Manage Relationships with Vendors, Subcontractors, with projects Verify contract Invoices and prices with office manager, Management, vendors, service providers Job Completion Paperwork, Warranty information, final Invoice signoff paperwork is preppared. CRM information is Updated, Verified, and issues are reported GSR is updated Daily and ready for Review by 9 am on Thursdays Daily and Weekly updates for the General Manager Remain up to date on technical and professional knowledge by attending educational workshops, training courses, joining professional associations, and reviewing changes to office software. Assisting in Preparing the Monthly and Annual Budgets for the office and inventory, Planning the Expenditures, verifying variances and changes to the current office expenditures, Reporting to GM Establish current and new Procedures for Customer and project Recordkeeping Assist in the Design and implementation of office/field Policies and procedures Oversee and Maintain Adherence to the office policies and procedures Assist with Customer Inquiries and Complaints with General Manager, Operations Manager, Sales manager Maintain a Safe, Secure, and Pleasant Work Environment LIST OF REQUIRED EXPERIENCE/SKILLS: Knowledge of Record Keeping and Detailed orientated record keeping Time Management Skills, ability to Multitask, ability to Prioritize Work Attention to Detail, Detailed review of standard operating procedure, and scope of work Strong organizational and planning skills Proficient in Microsoft suite of applications, word, excel, power point, outlook Ability to follow a specific process for onboarding of new customers, and Building and Executing a step-by-step project management LIST OF EXPERIENCE/SKILLS NOT REQUIRED BUT HIGHLY DESIREABLE: CONSTRUCTION MANAGEMENT EXPERIENCE EXPERIENCE IN MEDICAL RECORD KEEPING SERVICE TITAN SOFTWARE EXPERIENCE QUICKBOOKS ONLINE SOFTWARE EXPERIENCE OR SIMILAR BUDGET PLANNING AND TRACKING EXPERIENCE 4-YEAR DEGREE IN MEDICAL RECORDS, CONSTRUCTION, ENGINEERING, OR BUSINESS Salary $45,000 - $75,000 per year