Project Assistant

Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required.

Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract.

Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. Organizational Context and Scope IOM Greece through futured medical project foresees the provision of medical, nursing and psychosocial support services to asylum seekers and beneficiaries of temporary protection, who reside or will reside during the implementation of the Project in the asylum seekers’ accommodation facilities under the responsibility of the Reception and Identification Service (RIS).

Under the overall supervision of the Chief of Mission and the direct supervision of the National Project Officer, the successful candidate will assist the coordinator in the implementation, monitoring, reporting of project activities. Assist in the implementation and monitoring of project activities. Collect on timely manner project data, reports, timesheets, and registry lists from the IOM field staff, performing analysis of demographic and health data and preparation of regular reports related to the to help inform timely decision making.

Contribute to the development and review of health specific data collection tools for IOM and partners and implement proper backups, restore, data validation, and security procedures to ensure data integrity and availability. Utilize ArcGIS, In. Design, Excel, Power BI, or equivalent software to support development of MHD public reports and information products, which include data analysis, maps, dashboard and infographics, coherent report structure and appropriate contextualization.

Coordinate closely with other relevant units within IOM Greece, such as ICT Ensure that all data provided is in line with the established mechanisms and IOM rules and regulations overseeing the documentation compliance especially on data protection and data management) Assist with financial and invoicing administration procedures of the project.

Assist the project managers organizing meetings with the relevant stakeholders, partners, donor, etc., keep meeting minutes, oversee and follow up on the implementation of action points. Provide logistical support in organization of monitoring visits, trainings or any other events related to the project. Produce or generate reports and briefs in a timely manner for donors, partners and other IOM units in close coordination with the Program Manager and the Programme Support Unit.

Perform such other duties as may be assigned.

Education

University degree in Business or Economics or Public Administration or Social Sciences, or a related field from an accredited academic institution with minimum three years of relevant work experience; or, High School Diploma with at least five years of relevant work experience. Master's degree in the above fields is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database . Experience Experience in data analysis tools would be considered a strong advantage; Experience in liaising with governmental and diplomatic authorities as well as with international institutions; Experience working in a multi-cultural environment.

Skills Strong organizational, facilitation, communication, writing and presentations skills; Computer literacy in standard software applications (MS Office, etc.); Valid driver’s license with at least five years’ driving experience an advantage. Languages Fluency in English and Greek (written and oral) is required. IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences.

Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators Leadership : Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision.

Assists others to realize and develop their leadership and professional potential. Empowering others : Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust : Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision : Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Humility : Leads with humility and shows openness to acknowledging own shortcomings. Notes Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here ).

The online tool also allows candidates to track the status of their application. No late applications will be accepted. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies