Coordinator, Administrative II

Overview

Under the direction of the Director of Admissions or designee , the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

Responsibilities

Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement Compile budget information, support department accounting, and assist with all fiscal projects Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget Coordinate travel Perform complex and varied executive/administrative functions which require a high degree of independent action Design and produce graphics using a variety of software applications Train staff in both basic and enhanced use of software applications Oversee, train, and monitor clerical staff Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization Performs other duties as required.

Qualifications

Bachelor of Science degree in a related field, or equivalent experience 1-3 years of experience in executive/administrative coordination, or related experience Excellent word processing and spreadsheet skills Strong grammar, spelling, and oral and written communication skills required Demonstrated the ability to organize and manage a complex office environment with minimal supervision Demonstrated initiative and independent judgment in organizing and completing projects.

Additional Information KEY ACCOUNTABILITIES Office Administration & Operations -Serves as the primary reception contact for the Office of Admissions, greeting and directing visitors. -Oversees office supply ordering, inventory, and records management. -Assists Director of Admissions with annual budget preparation as needed.

Admissions Systems & Data Management -Maintains admissions data and scenarios in People. Soft and EPi. Server. -Conducts annual system reviews with IT and assists with testing for upcoming admissions cycles. Interview Program Management -Manages the set-up of the interview process for 1000 plus interviews. -Manages logistics for applicants and raters including schedules and training.

-Maintains the trained interview rater pool and updates schedules accordingly. Admissions Committees & Governance Support -Maintains committee membership lists. -Schedules meetings and manages meeting invitation process for -Advisory and Admissions Committee meetings. -Provides administrative and logistical support to committee members as needed.

Student Ambassador & Engagement Programs -Maintains Student Ambassador membership and assists with website updates. -Coordinates ambassadors for tours, info sessions, Q&A events, and special programs. Major Events & Program Support -Supports planning and execution of all admissions events. -Organizes catering, room reservations, student committees, vendors, materials, and on-site logistics.

MAJOR RESPONSIBILITIES: Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement Compile budget information, support department accounting, and assist with all fiscal projects Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget Coordinate travel Perform complex and varied executive/administrative functions which require a high degree of independent action Design and produce graphics using a variety of software applications Train staff in both basic and enhanced use of software applications Oversee, train, and monitor clerical staff Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization Performs other duties as required.

REQUIRED QUALIFICATIONS: Bachelor of Science degree in a related field, or equivalent experience 1-3 years of experience in executive/administrative coordination, or related experience Excellent word processing and spreadsheet skills Strong grammar, spelling, and oral and written communication skills required Demonstrated the ability to organize and manage a complex office environment with minimal supervision Demonstrated initiative and independent judgment in organizing and completing projects.