Administrative Assistant

Administrative Assistant - Restore Louisiana (CDBG-DR Program)

The Administrative Assistant will provide office and administrative support for the Restore Louisiana Program, a Community Development Block Grant - Disaster Recovery (CDBG-DR) initiative. This position is an in-office role based at 11100 Mead Road, Baton Rouge, Louisiana 70816. The ideal candidate will be highly organized, customer-service oriented, and capable of supporting a fast-paced project environment.

Job Responsibilities:

• Coordinate all office and administrative support duties including answering and directing calls, arranging visitor accommodations, processing expense reports, timekeeping, record management, and other administrative needs.
• Create and maintain filing systems, both electronic and physical, in accordance with project requirements.
• Create, compile, and bind reports as needed for project staff and leadership.
• Order and coordinate breakfast and/or lunch for meetings as requested.
• Greet visitors and meeting attendees, escort them to the appropriate conference room, and ensure meeting spaces are properly prepared.
• Assist with scheduling meetings, conference rooms, and project-related events.
• Support document management and administrative processes associated with the Restore Louisiana program.
• Maintain office supplies and coordinate with vendors as needed to ensure continuous office operations.

Required Qualifications:

• High school diploma or equivalent.
• Two to four years of administrative experience.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, with the ability to create and maintain spreadsheets and databases.
• Excellent interpersonal skills with a demonstrated ability to build and maintain positive working relationships in a team environment.
• Strong written and verbal communication skills.
• Excellent time management and organizational skills with the ability to manage multiple priorities and deadlines.
• Detail-oriented, results-driven, and able to effectively multitask.
• Proficiency using standard office equipment, including computers, printers, scanners, copiers, and fax machines.

Work Location:

11100 Mead Road Baton Rouge, LA 70816 This is a fully in-office position.