Executive Assistant

POSITION SUMMARY

The Executive Assistant to the CEO serves as a trusted partner to the CEO, providing high-level executive support and coordination to advance organizational priorities and ensure effective executive operations. This position is responsible for Board liaison activities, executive calendar governance, meeting coordination and facilitation, executive communications, and tracking decisions and action items to ensure accountability and follow-through.

The role serves as a central point of coordination between the CEO, Board of Directors, executive leadership, and key stakeholders. Through strong organizational skills, sound judgment, discretion, and proactive problem-solving, the Executive Assistant ensures the CEO's time, priorities, meetings, and commitments are managed effectively and aligned with organizational objectives.

SKILLS & COMPETENCIES: Exceptional organizational, time management, and prioritization skills. Strong written and verbal communication skills, including the ability to communicate professionally with Board members, executives, staff, and community partners. Sound judgment, discretion, and ability to manage confidential and sensitive information.

Strong interpersonal skills and ability to build effective relationships with diverse stakeholders. Ability to anticipate needs, solve problems, and work independently with minimal direction. Strong meeting coordination and facilitation skills, including agenda development, documentation, and follow-through. Ability to manage competing priorities, deadlines, and complex scheduling demands.

Strong attention to detail and commitment to accuracy and accountability. Proficiency in Microsoft Office, calendar management, virtual meeting platforms, and document management systems. Adaptability, professionalism, and a commitment to MY House's mission and the youth it serves.

QUALIFICATIONS

Required Qualifications High school diploma or equivalent. Minimum of three years of experience in executive administrative support, office management, or a related role. Demonstrated experience managing complex calendars, coordinating meetings, and supporting senior leadership. Strong computer skills, including proficiency with Microsoft Office applications.

Demonstrated ability to handle confidential information with integrity and discretion. Excellent written and verbal communication skills. Ability to work independently, exercise sound judgment, and manage multiple priorities effectively.

Preferred Qualifications

Associate or bachelor's degree in business administration, communications, nonprofit management, or a related field. Experience providing direct support to a CEO, executive director, or senior leadership team. Experience serving as a liaison to a Board of Directors or supporting Board governance activities. Experience preparing Board packets, meeting agendas, minutes, and governance materials.

Experience facilitating meetings and managing executive action-item tracking and accountability processes. Experience working in a nonprofit, human services, or community-based organization. Familiarity with youth-serving organizations, housing instability, homelessness, or social services. Experience supporting strategic planning, organizational initiatives, and executive-level projects.

PHYSICAL, SENSORY, ENVIRONMENTAL QUALIFICATIONS: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to remain sedentary for prolonged periods of time at a workstation, may involve walking and standing for brief periods of time.

Occasionally will exert up to 20 lbs. of force to move objects and files. Must be able to work under pressure to meet deadlines within assigned timeframe. Must be able to work occasional evenings and weekends. Work is performed in an office setting. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: MY House provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

MY House complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Persons alleging unequal treatment should contact the Human Resources Department. The undersigned have read this job description and agree that it defines the position as it currently exists. The undersigned also understands that the above is intended to describe the general content of and requirements for this job. It is not to be considered as an exhaustive statement of duties, responsibilities, or requirements and does not limit the assignment of additional duties at the discretion of the supervisor.