Surgical Coordinator

Viva Eve, New York's premier health destination for women, is seeking a Surgical Coordinator. The first of its kind, Viva Eve offers patients a single destination where they can manage all aspects of their overall health. The company has a diverse team of highly trained medical specialists in women's health, including obstetrics, gynecology, minimally invasive gynecologic surgery, diagnostic radiology, interventional radiology, anesthesiology, and nutrition.

A mission-driven company, Viva Eve believes that when employees feel respected and included, patients receive the best care. As a Surgical Coordinator for our Obstetrics and Gynecology (OB/GYN) practice, you will play a vital role in ensuring the smooth and efficient operation of our surgical department. You will be responsible for coordinating all aspects of surgical procedures, from patient scheduling and pre-operative preparations to post-operative follow-ups.

Your role

will be pivotal in providing high-quality care to our OB/GYN patients. What You’ll Do:

1. Patient Scheduling and Consultation:

• Schedule surgical procedures for OB/GYN patients, taking into consideration patient preferences and physician availability.
• Coordinate initial consultations and assessments to evaluate surgical candidates.
• Educate patients on pre-operative and post-operative instructions.

1. Pre-Operative Preparation:

• Ensure all necessary pre-operative tests, medical clearances, and consents are obtained.
• Collaborate with the nursing staff to prepare patients for surgery, which may include reviewing dietary restrictions and medication guidelines.
• Communicate pre-operative instructions to patients and address any questions or concerns.

1. Operational Coordination:

• Liaise with hospital and ASC operating room staff and surgical teams to schedule procedures, ensuring all necessary forms have been completed and submitted; and all necessary resources are in place.
• Monitor the availability of surgical equipment, supplies, and instruments.
• Maintain accurate surgical records, including patient information and procedure details.

1. Post-Operative Follow-Up:

• Coordinate post-operative appointments for patients.
• Assist in tracking patient recovery and addressing any post-operative concerns or complications.
• Communicate with patients regarding surgical outcomes and provide appropriate resources for their recovery.

1. Insurance and Billing:

• Verify insurance coverage and obtain necessary pre-authorization for surgical procedures.
• Assist patients in understanding their insurance benefits and financial responsibilities.
• Coordinate with billing and insurance departments to ensure accurate and timely billing.

1. Compliance and Documentation:

• Adhere to all regulatory and compliance guidelines in the handling of patient information and surgical records.
• Maintain meticulous and organized records of surgical cases and patient information.

1. Patient Education:

• As needed, provide patients with educational materials and information about surgical procedures, potential risks, and expected outcomes.

Who you are

• High school diploma or equivalent (bachelor’s degree in a related field is a plus).
• Prior experience in a surgical coordination or medical administrative role is preferred.
• Knowledge of OBGYN procedures and terminology is advantageous.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and the ability to maintain accurate records.
• Proficiency in using electronic health records (EHR) and medical software.
• Familiarity with insurance verification and authorization processes.
• Commitment to maintaining patient confidentiality and complying with HIPAA regulations. Location This role will be based onsite at our Forest Hills Location 108-16 63rd Road Forest Hills, NY 11375 Benefits And Compensation Pay Range $25.00- $29.00 an hour Paid Time Off 401(k) with match Medical, Dental and Vision Insurance Employee Assistance Programs