Administrative Assistant

About the Program The Navy Recruiting Command (NRC) program provides administrative and personnel support to Navy recruiting operations. Program personnel help maintain accurate applicant records, coordinate administrative activities, and track recruiting performance in support of officer and enlisted accession goals.

About the Role

Dynamic Systems Technology, Inc. (Dys. Tech) is seeking a detail-oriented Personnel Assistant to support NRC program administrators and recruiting personnel. The Personnel Assistant will prepare correspondence, maintain records, assist with applicant processing, coordinate meetings, and compile reports that support daily recruiting operations.

Key Responsibilities

Prepare, type, edit, and distribute correspondence and administrative materials in accordance with established guidelines and procedures. Prepare personal award documents using approved templates and engrave names and command logos on plaques in accordance with standard operating procedures. Answer and route incoming telephone calls, greet visitors, and direct inquiries to appropriate personnel.

Schedule and coordinate meetings, appointments, and conference calls. Communicate daily with staff members, applicants, and the general public to support administrative and recruiting activities. Establish and maintain filing systems for applicant records, correspondence, forms, reports, meeting minutes, and other program materials.

Assist with photocopying, scanning, faxing, mailing, distribution, and preparation of routine correspondence and outgoing materials. Coordinate, compile, and maintain data for monthly, quarterly, and annual reports. Assist with screening, reviewing, and verifying applicant enlistment paperwork for accuracy and update applicant documents using secure automated personnel data systems.

Collect, organize, analyze, and present statistical information related to applicant tracking, recruiting goal attainment, and marketing analysis for officer and enlisted programs. Prepare reports for Program Managers and senior personnel identifying recurring problems, significant delays or costs, corrective actions taken, and additional time or resources needed to meet recruiting objectives.

Retrieve workload data and track progress toward objectives and resource utilization using web-based Navy applications and commercially available programs. Required Qualifications High school diploma or equivalent. At least one (1) year of experience performing the administrative and personnel support duties described above.

U.S. citizenship. Ability to obtain an interim DoD Secret clearance prior to employment and obtain and maintain a DoD Secret clearance throughout employment. Ability to travel up to 10%, as required.

Preferred Qualifications

High proficiency with Microsoft Office applications, including Word, Excel, Outlook, Access, PowerPoint, Visio, and SharePoint Workspace. Experience editing and formatting documents in accordance with SECNAV awards instructions and the Navy Correspondence Manual. Work Location and Flexibility This position supports an assigned NRC program location.

Travel of up to 10% may be required to meet program needs. Why Join Dys. Tech? Dys. Tech supports Department of Defense and civilian-agency missions through responsive customer service, dependable program support, and a commitment to quality. Join our team and contribute to the Navy’s recruiting mission while working alongside professionals dedicated to supporting military personnel and applicants.