Administrative Assistant

Start Date November 2nd,2026 Provide professional administrative and clerical support to the on-site Licensed Community Association Manager (LCAM) and property management office. Serve as the primary bilingual point of contact for residents, owners, vendors, and visitors while coordinating day-to-day operations of the condominium community.

Essential Duties and Responsibilities

• Answer incoming telephone calls, emails, and resident inquiries in a professional and courteous manner.
• Greet and assist residents, owners, guests, and vendors visiting the management office.
• Provide general information regarding community policies, procedures, amenities, and services.
• Assist the Property Manager with daily administrative and operational tasks.
• Maintain accurate resident, owner, vendor, and property records.
• Prepare, organize, scan, copy, and file documents and correspondence.
• Process and track maintenance requests and work orders (including utilizing Vantaca and Building Link).
• Contact vendors and contractors as directed by management and coordinate service appointments.
• Assist with preparing notices, letters, memos, reports, and community communications.
• Maintain calendars, meeting schedules, and appointment records.
• Assist with Board of Directors meetings, including preparing meeting materials, notices, and sign-in sheets.
• Assist with Architectural/ARC applications, violation correspondence, and other association paperwork as needed.
• Process and distribute resident forms, applications (including lease, resale, and ARC), notices, and other community documents.
• Assist with move-in and move-out procedures, orientations, and maintain related records.
• Assist residents with amenity reservations, access devices, parking information, and other community services.
• Maintain organized electronic and physical filing systems.
• Assist with monitoring office supplies, placing orders when necessary, and handling credit card reconciliations.
• Handle confidential resident and association information with discretion.
• Perform data entry and maintain accurate information in property management systems.
• Assist with preparing reports and spreadsheets using Microsoft Word and Excel.
• Provide administrative support for community events and meetings as needed.
• Perform other administrative duties and special projects as assigned by the Property Manager. MUST HAVE PRIOR PROPERTY OR APARTMENT LEASING EXPERIENCE! Full-Time Mon-Fri 8:30am-4:30pm Pay Rate: Up to $24 DOE Start Date November 2nd,2026 PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THEN 30 MINUTES FROM THE POMPANO BEACH AREA!