Accounts Payable Specialist

SUMMARY : Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

DUTIES AND RESPONSIBILITIES

Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner. Interfaces with appropriate departments to secure proper payment approvals. Prepares accounts payable checks. Oversees maintenance of accounts payable files and records. Prepares 1099s. Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.

Processes and oversees expense reimbursement and reporting. Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts. Prepares invoice deduction notices as required. Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.

Assists with monthly closings and bank statement reconciliation. Assists with related special projects as required. Performs other related duties as assigned by management.

QUALIFICATIONS

Associate's degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience. Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Commitment to excellence and high standards. Acute attention to detail. Excellent written and verbal communication skills.

Ability to prepare reports and business correspondence. Ability to understand and follow written and verbal instructions Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Ability to work independently and as a member of various teams and committees. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.