Academic Program Coordinator

Position Summary

The Department of Geography, Environment and Spatial Sciences is seeking a part-time Academic Program Coordinator to assist with the administration of the graduate program. Serves as assistant to the department administration and the Graduate Program director: oversees general office operations in the graduate office and performs a wide variety of clerical and administrative tasks for the department; acts as a resource person for faculty, staff and students for the unit in terms of college and university policies and procedures relating to graduate programs; maintains confidential academic and personnel files and graduate student database(s); coordinates the graduate program admissions process and assist with recruitment events; maintains and initiates records of funding awarded to students for assistantships, conference and research fellowships; compiles department statistics and prepares reports as requested; interacts with the University Admissions Office, the Registrar's Office, the Graduate School and the College of Social Science; assists advisors with monitoring graduate curriculum planning; coordinates hiring and employment processes for graduate assistants, fellows, and student employees while ensuring compliance with university policies and employment requirements This is a part time (50%) off-dated position funded for one year from date of hire with possible extension contingent upon funding renewal.

Minimum Requirements Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in business, education, higher education, psychology or a related field which corresponds to the area of employment; one to three years of related and progressively more responsible or expansive work experience in university/college/academic admissions or related administrative position; or an equivalent combination of education and experience.

Desired Qualifications Detail-oriented; familiarity/proficiency in Microsoft Office suite; ability to handle multiple tasks at the same time. Working knowledge of MSU financial and student records systems such as Student Information System (SIS), Campus Solutions, SLATE, Grad. Plan, Enterprise Business System (EBS), HR/Payroll Systems (SAP), Kuali Financial System (KFS), Degree Navigator; graduate student application and assistantship processes.

Ability to work independently; organize and multi-task with attention to detail and accuracy; work with interruptions; coordinate multiple projects and committees with deadlines; working knowledge of MSU policies and procedures; knowledge of university travel and purchasing systems; excellent written and verbal communication skills; and excellent collaborative skills Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials Cover letter Resume Work Hours STANDARD 8-5 Description of End Date This is an off dated position funded for one year from date of hire with possible extension contingent upon funding renewal. Website geo.msu.edu Bidding Eligibility ends October 6, 2026 at 11:55 PM