Executive Office Manager

The Spartan Group is seeking a highly organized, detail-oriented Executive Office Manager to support the operations of an established dealership management and real estate company based in Ashland, Oregon. This position is ideal for a proactive professional with strong accounting and administrative skills, who can effectively manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

Assist with accounts payable and receivable, invoice processing, bank reconciliations, expense tracking, financial records, and general bookkeeping. Executive Support: Provide administrative support to company leadership, coordinate meetings and appointments, manage correspondence, and assist with special projects. Office Management: Oversee daily office operations, maintain organized records and filing systems, coordinate supplies, and improve administrative processes as needed.

Multi-Company Coordination: Support administrative and financial activities across dealership management and real estate operations, ensuring deadlines and priorities are consistently met. Document Management: Prepare, review, and maintain accurate financial documents, reports, contracts, and other confidential business records.

Organization & Follow-Through: Track outstanding items, manage competing deadlines, anticipate needs, and ensure important tasks are completed accurately and on time.

Qualifications

Proven experience in office management, executive administration, bookkeeping, accounting, or a related role. Strong accounting skills and exceptional attention to detail. Excellent organizational, time-management, and multitasking abilities. Proficiency with Microsoft Office, particularly Excel, and accounting or financial software.

Strong written and verbal communication skills. Ability to handle confidential financial and business information with discretion. Self-motivated, dependable, and able to work independently while collaborating with leadership. A problem-solving mindset and the ability to adapt to changing priorities in a dynamic business environment.

What We're Looking For

We need someone who takes ownership of their responsibilities, enjoys keeping the details organized, and understands the importance of accuracy in financial and administrative work. The successful candidate will be a trusted member of the team who can balance day-to-day office responsibilities with the needs of executive leadership.