Senior Executive Assistant to the CEO - Reston, VA

ATTENTION MILITARY AFFILIATED JOB SEEKERS

• Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans , Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" Senior Executive Assistant to the CEO Reston, VA USD $86,800.00
• USD $135,625.00 /Yr.

Responsibilities

The Senior Executive Assistant serves as a strategic partner and central coordinator for the Office of the CEO. This proactive role extends beyond traditional executive support, requiring anticipation of needs, operational excellence, and the highest level of professionalism and discretion. The individual supports both the CEO and the SVP, General Counsel & Ethics Officer, serving as the primary liaison between the CEO, Board of Trustees, executive leadership team, and key external stakeholders.

Board of Trustees Support maintains direct engagement with Trustees and their offices. Prepares all materials, presentations, briefings, and agendas for a minimum of three formal board meetings annually (in coordination with SVP/General Counsel and CEO) Manages all meeting logistics: travel, catering, hospitality, venue, and technology Ensures timely distribution of pre-read materials and drives post-meeting follow-up on action items and resolutions to completion Supports standing committee meetings and ensures alignment with governance protocols Owns all complex domestic and international travel planning, including multi-city itineraries, visa/passport coordination, and contingency planning Develops talking points, background research, and briefing materials for keynotes, panels, media engagements, and announcements Coordinates with communications, marketing, and government relations teams on messaging and logistics Maintains a forward-looking calendar of industry events and partnership opportunities Manages expense reports and vendor relationships for both principals Establishes and maintains the operational rhythm of the executive leadership team (recurring meetings, strategic planning, quarterly reviews).

Develops agendas, prepares materials, captures minutes/action items, and drives structured follow-up to completion Plans and executes executive offsites (venue, agenda design, facilitator coordination, logistics) Ensures the CEO's time is allocated to highest-impact activities; escalates stalled items as appropriate Enforces preparation standards for the Office of the CEO—leaders seeking the CEO's time must arrive with clear purpose, supporting context, and a recommended path forward Partners with leaders to ensure requests are well-prepared, offering guidance when additional detail is needed Provides indirect oversight, mentorship, and coordination across executive assistants organization-wide Manages broad schedule coordination across the executive team, resolving conflicts and optimizing collective bandwidth Serves as escalation point for complex scheduling, event planning, and cross-functional coordination