Office Support Assistant - University of Illinois Extension

Duties Responsibilities General Office Duties

• Serve as primary staff to open and close the unit offices.
• Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
• Assist in gathering, opening, and distributing mail to staff.
• Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
• Maintain all county mailing and email lists.
• Assist volunteer groups with clerical needs as directed by staff. Fiscal
• Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
• Replenishing funds in postage meter and manage postal systems.
• Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
• Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
• Additional fiscal duties as requested by the County Director and Unit Office Support Specialist. Misc• Other duties as assigned.• Comply with all University of Illinois Extension Workforce Equity/Equal Opportunity policies and guidelines in all aspects of Extension and Outreach work and assist, as requested, with data collection for Equal Employment and reporting