Admin Lead – Operations & Coordination

Key Responsibilities

1. Daily Operations Coordination * Maintain daily task trackers * Coordinate between departments * Ensure pending work is followed up and closed * Monitor operational bottlenecks
2. Reporting & MIS * Prepare daily reports for management * Maintain live Google Sheets trackers * Update shipment, production, payment, and approval statuses * Create structured data systems for operational visibility
3. Follow-up & Execution Management * Follow up with: * vendors* factories* logistics teams* internal staff * support department * Ensure commitments are met on time * Escalate delays immediately
4. Documentation & File Control * Organize digital documents systematically * Maintain version-controlled files* Ensure easy retrieval of operational documents* Coordinate approvals and document movement
5. Meeting & Communication Management * Schedule meetings* Maintain MOMs (Minutes of Meeting)* Track action points* Ensure accountability after discussions
6. Productivity & Systems Improvement * Improve workflows using Google tool* Build trackers and monitoring systems* Reduce dependency on manual follow-ups* Introduce structured reporting formats
7. Management Support * Assist management in operational monitoring* Prioritize urgent tasks* Maintain confidentiality * Ensure smoother execution bandwidth for leadership Requirements The candidate must combine: * Administrative control * Team coordination * Process discipline * Leadership capability * Strong command over Google Workspace tools * Ability to handle pressure and multiple stakeholders The person should function as an execution backbone for management. Core Objective of the Role To ensure: * smooth daily operations,* timely task completion,* disciplined communication,* accurate reporting, * and operational accountability across the organization. This role directly impacts: * shipment timelines,* vendor coordination,* documentation flow,* management productivity,* and internal operational efficiency. Mandatory Skills & Competencies Technical Skills * Google Sheets (formulas, filters, trackers, conditional formatting, basic dashboards, shared sheets, live reporting) * Google Docs * Google Drive organization * Gmail management * Google Calendar scheduling * Google Meet coordination * WhatsApp Business communication etiquette * Basic Excel proficiency * File management and digital documentation systems Leadership Expectations * Take ownership instead of waiting for instructions * Be capable of pushing teams for updates * Ensure deadlines are followed * Escalate delays proactively * Coordinate with factories, staff, logistics teams, and management * Handle pressure situations calmly * Maintain operational discipline * Follow up relentlessly until closure Benefits AS PER INDUSTRY