Medical Records Clerk

Position: Medical Records Clerk Department: Medical Records Reports to: Business Services Manager FLSA: Non-Exempt Position Summary: The Medical Records Clerk maintains the organization of medical records and related correspondence within the Wausau clinic and coordinates transfers of same from the Wausau location to and from satellite offices.

Principle Duties and Responsibilities: Effectively scans documentation into patient electronic medical record within the designated category. Thinks strategically and utilizes resources to ensure records are transferred properly and accurately Completes medical record releases, documenting and billing appropriately as per Clinic guidelines Locates medical records for patient appointments as requested by staff as needed Files medical records and correspondence into the medical records appropriately as needed Tracks the movement of medical records through the patient account in Nextech Processes and distributes mail and faxes, ensuring timely follow through Maintains professionalism through interactions with internal and external customers Runs appointment lists and pulls necessary records for upcoming appointments involving Lasik and Hearing Responsible for pulling deceased and purged patient medical records Prepares UPS parcels for shipping and maintains accurate record of items mailed Ensures the accuracy, completeness, and confidentiality of patient information Input data into electronic health records system Assist with indexing of medical records to determine which part of the electronic record, correspondence or data should be stored in Other duties as assigned Work Relationship and Scope: The Medical Records Clerk reports directly to the Business Services Manager.

Knowledge, Skills, and Abilities: High School diploma or equivalent 1-2 years customer service experience Ability to complete tasks in a timely manner while being detailed, accurate and thorough Ability to work in a fast-paced medical facility while adhering to HIPAA compliance regulations Demonstrates knowledge of proper, safe, efficient usage of office equipment, and is fluent in Microsoft Office Work Conditions: Work is generally performed at the main clinic; 800 N.

First Street, Wausau, WI. Hours of work will be dependent on the needs of the Clinic. Requires the ability to sit or stand for extended periods of time. Occasional lifting (40 pounds), bending, stooping, pushing, pulling, and climbing stairs is required. Acknowledgement: This job description describes the general nature and level of work performed by the employee assigned to this position.

It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job duties as requested by the Administrator or Board President. All requirements are subject to change over time. Reasonable accommodations will be made to those individuals with a disability.