Accounts Payable

Overview

provide exceptional service while building lasting relationships with our customers and our people. We provide essential facility services that help keep the properties we serve clean, safe, and welcoming every day. We take pride in understanding our customers’ needs, exceeding expectations, and delivering quality work they can depend on.

But what truly makes Triad successful is our people . Our team members are at the heart of everything we do, and their hard work and commitment have helped make Triad a trusted leader in our industry. Whether you have years of experience or are just getting started, we’re looking for dependable people who are ready to learn, contribute, and be part of a team that takes pride in a job well done.

Triad Service Solutions is an Equal Opportunity Employer. We provide equal employment opportunities without regard to any characteristic protected by applicable federal, state, or local law. Biweekly Pay + Early Access to Your Earnings! Starting mid-November 2026, you'll have the option to access a portion of your earned wages before payday through Tapcheck!

Job Skills / Requirements The Accounts Payable Specialist manages high-volume vendor and subcontractor invoices, reconciliations, payment processing, and financial records. This position ensures accurate and timely invoice processing, proper expense coding, and compliance with accounting deadlines. Essential Job Duties and Responsibilities Process vendor and subcontractor invoices, verify accuracy, obtain approvals, and ensure timely entry into the ERP system.

Reconcile subcontractor invoices against recurring AP entries, verifying amounts, service periods, payment terms, and due dates. Research and resolve invoice discrepancies, including duplicate charges, incorrect rates, missing invoices, coding errors, and payment issues. Maintain vendor and subcontractor records, including W-9s, Certificates of Insurance (COIs), payment terms, and supporting documentation.

Monitor COI expiration dates and follow up on missing or expired documentation. Manage AP email inboxes daily, responding to inquiries and following outstanding issues through resolution. Import, review, and code vendor invoices in RAMP, route for approval, and follow up on outstanding approvals. Import approved RAMP invoices into ERP daily, verifying invoice details, GL coding, job numbers, and posting dates.

Match invoices to purchase orders and resolve pricing, quantity, or documentation discrepancies. Post AP transactions to the general ledger, ensuring accurate expense classifications and accounting periods. Reconcile vendor statements and resolve outstanding invoice or payment discrepancies. Prepare invoices and documentation for scheduled payment runs.

Assist with annual General Liability insurance audits, 1099 preparation, and year-end reporting. Maintain accurate AP records, develop written procedures, and identify opportunities for process improvements. Collaborate with vendors, subcontractors, and internal departments to resolve AP-related issues. Month-End Responsibilities Process and post approved invoices by established month-end deadlines.

Identify outstanding invoices and expenses requiring potential accruals. Verify accurate service periods, GL coding, job numbers, and posting dates. Obtain missing invoices, approvals, and supporting documentation. Resolve discrepancies affecting financial reporting or job costing. Communicate outstanding issues to the Controller before reporting deadlines.

Work Schedule & Month-End Requirements This position supports the Company's month-end close process. Additional hours and occasional weekend work are required when month-end deadlines fall on weekends or holidays. Candidates must be available during scheduled close periods. Schedules will be communicated in advance whenever possible.

Required Qualifications Minimum 2–3 years of recent Accounts Payable experience. Experience with high-volume invoice processing, GL coding, vendor management, and reconciliations. Strong attention to detail, organizational skills, and problem-solving abilities. Ability to manage multiple priorities, work independently, and meet strict deadlines.

Excellent written and verbal communication skills. Proficiency in Microsoft Excel, Outlook, ERP systems, and AP automation software. Strong basic accounting skills and ability to learn new systems quickly.

Preferred Qualifications

Associate's degree or higher in Accounting, Finance, Business, or a related field. Experience with subcontractor invoices, W-9s, and COIs. Experience with RAMP, WinTeam, or similar systems. Intermediate Excel skills, including lookups and PivotTables. Bilingual English/Spanish skills. Physical Demands / Work Environment Work is performed primarily in an office environment and may require prolonged sitting, standing, occasional walking, bending, reaching, and lifting up to 25 pounds.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. NOTE: This description is not an exhaustive list of responsibilities. Additional duties may be assigned by management. Nothing in this description creates an express or implied employment contract.

Additional Information / Benefits Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, Short Term Disability, Long Term Disability, 401K/403b Plan