Executive Assistant for a Construction and Property Development Company in Australia (Home Based Full Time)

• Manage and organise the Director’s inbox, prioritising important emails, flagging items requiring attention, and ensuring nothing is missed.

• Follow up on outstanding emails, requests, tasks, staff, suppliers, and other matters.
• Draft simple email responses and assist with basic client and supplier communication.
• Keep the Director’s calendar organised, including scheduling meetings, appointments, inspections, and other commitments.
• Identify scheduling conflicts, set reminders, and keep the Director informed of upcoming appointments and important dates.
• Assist with organising the Director’s personal commitments, including children’s school activities, appointments, events, pickups, and other arrangements.
• Assist with general administration, keeping tasks, information, records, and follow-ups organised.
• Coordinate business bookings and travel arrangements, including flights and accommodation, and ensure the Director has the necessary information ahead of meetings, appointments, and travel.
• Assist with basic invoice administration using Xero and Workbench, including reviewing invoices for accuracy and checking details against purchase orders where required.
• Maintain organised and up-to-date invoice records.