Sales Coordinator

The Sales Coordinator will support the Sales team by coordinating with customers, suppliers, vendors, and technical teams throughout the sales process. The role will be responsible for preparing and following up on quotations, proposals, purchase orders, invoices, delivery documents, and sales reports, while maintaining accurate customer and sales opportunity records.

The Sales Coordinator will also support tenders, RFPs/RFQs, BOQs, customer requirements, meetings, site visits, and product demonstrations, ensuring effective follow-up from inquiry through order, delivery, and payment.

Responsibilities

Coordinate between the Sales team, customers, suppliers, and technical teams. Prepare and follow up on quotations and proposals. Prepare and follow up on purchase orders, invoices, and delivery documents. Maintain accurate customer and sales opportunity records. Follow up with customers regarding quotations and pending requirements.

Coordinate customer meetings, site visits, product demonstrations, and deliveries. Track sales leads and opportunities from inquiry → quotation → order → delivery → payment. Prepare daily, weekly, and monthly sales reports. Coordinate with vendors regarding pricing, availability, lead times, and technical information.

Support the Sales team with tenders, RFPs/RFQs, BOQs, and related documentation. Handle multiple customer requests and deadlines while maintaining effective follow-up Requirements 2–4 years of experience in Sales Coordination, Sales Administration, or a similar role. Experience coordinating between Sales teams, customers, suppliers, and technical teams.

Experience preparing and following up on quotations, proposals, purchase orders, invoices, and delivery documents. Experience maintaining customer and sales opportunity records. Experience following up with customers on quotations and pending requirements. Experience coordinating meetings, site visits, product demonstrations, and deliveries.

Experience tracking sales leads and opportunities throughout the sales cycle. Experience preparing daily, weekly, and monthly sales reports. Good knowledge of MS Excel, Word, Outlook, and CRM systems. Experience coordinating with vendors regarding pricing, availability, lead times, and technical information. Experience supporting tenders, RFPs/RFQs, BOQs, and documentation.

Strong communication, organization, follow-up, and time-management skills. Ability to handle multiple customer requests and deadlines. Basic understanding of IT products and services is preferred.