Accounting Clerk

Description POSITION SUMMARY The Accounting Clerk supports the Millen plant’s accounting and office operations by managing customer purchase order entry, shipment invoicing, accounts receivable reporting and collection follow-up, while providing backup support for accounts payable, inventory reconciliation, and general office functions.

The position requires accuracy, organization, confidentiality, effective communication, and the ability to meet deadlines in a manufacturing environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receive, process, and enter incoming customer purchase orders; confirm customer deliveries and order acknowledgments.
• Prepare invoices for outgoing shipments and verify invoice accuracy.
• Prepare weekly and monthly sales reports for plant and corporate use.
• Manage customer credit memos and issue customer credits as needed.
• Prepare invoicing and accounts receivable aging reports; notify customers of past-due balances and support collection efforts.
• Maintain customer and part records in EPICS, including customer setup and updates to monthly metal pricing for upcoming invoicing.
• Assist with month-end inventory activities, reconciliations, and related inventory reports.
• Analyze and process accounts payable; serve as a point of contact for vendors.
• Collect and reconcile receipts for Corporate Card expenses.
• Perform analysis and reporting related to prepaid and accrued expenses, and assist with reconciliation and analysis in a manufacturing environment.
• Support inventory procedures and protocols, including maintaining office supply and personal protective equipment inventory at established minimum/maximum levels and procuring supplies as needed.
• Accounts payable, order entry, invoice processing, and bill-pay activities for Corporate.
• Customer purchase order order-entry accuracy checks in accordance with ISO requirements.
• Receive incoming plant purchase orders, collect receiving paperwork, notify the purchase order originator when product arrives as needed, and deliver received product to the appropriate plant location or personnel.
• Coordinate outgoing FedEx, UPS, and USPS packages, including preparing labels and ensuring packages are shipped on time to the correct recipients.
• Maintain plant filing systems for accounts receivable and operating-system documents.
• Perform general office duties, including answering phones.
• Confirm customer delivery, order acknowledgement.
• Services as the point of contact for Millen vendors.
• Perform other duties as assigned. Requirements