Leave Administrator

Job Details: Job Location: Newburyport

• Newburyport, MA, Position Type: Full Time, Salary Range: $65000.00 - $70000.00Salary, Travel Percentage: None, Position Summary Constellation Health Services is seeking an organized, detail-oriented Leave Administrator to coordinate employee leaves of absence, workplace accommodations, Workers’ Compensation-related absences, and return-to-work processes across our multi-state organization. This position serves as a primary point of contact for employees and supports the administration of FMLA, ADA, PWFA, state-specific leave programs, military leave, personal and medical leave, Workers’ Compensation, and other applicable leave programs.

Key Responsibilities

Administer and track employee leave and accommodation cases from initial request through return to work. Review eligibility information and coordinate required notices, certifications, forms, documentation, and employee communications. Track continuous, intermittent, and reduced-schedule leave, deadlines, available leave, and return-to-work dates.

Support ADA/PWFA workplace accommodation processes, including documentation, work restrictions, and follow-up. Coordinate Workers’ Compensation absences, work restrictions, modified duty, and return-to-work activities. Maintain accurate and confidential leave, accommodation, medical, and Workers’ Compensation records.

Communicate with employees and managers regarding leave status, requirements, restrictions, and next steps. Partner with HR, Payroll, Benefits, operational leadership, carriers, brokers, and third-party administrators. Maintain leave tracking systems, prepare routine reports, and support audits and compliance reviews.

Escalate complex, disputed, or higher-risk matters to the HR Manager.

Qualifications

Qualifications

Associate’s or bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred; equivalent relevant experience considered. 2+ years of HR, benefits, leave administration, disability, Workers’ Compensation, or related experience preferred. Experience with FMLA, state leave programs, and workplace accommodations preferred.

Multi-state and healthcare experience is a plus. Experience with HRIS or leave/case-management systems preferred. Knowledge & Skills Working knowledge of FMLA, ADA/PWFA, state leave programs, and Workers’ Compensation processes. Strong organizational, case-management, documentation, and follow-up skills. Excellent attention to detail and ability to manage multiple deadlines and priorities.

Strong written and verbal communication skills with the ability to handle sensitive matters professionally and confidentially. Proficiency with HRIS systems and Microsoft Office, including Outlook, Excel, Word, and Teams. Ability to work independently while collaborating effectively with employees, managers, HR leadership, and external partners.