Office Assistant

Office Assistant Location: Toronto, Ontario Job Description: The Office Assistant will be responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.

This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements: Proven experience as an office assistant or in another relevant administrative role Knowledge of office management systems and procedures Excellent time management skills and ability to multitask and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High school diploma; additional qualifications as an Administrative assistant or Secretary will be a plus