Circuit Clerk

Discover Your Future with Opportunity Central! Job Description Summary: The Circuit Clerk has responsibility for directing and managing all details of administration and operation of his or her Office, as more particularly set forth below, as well as administrative control over, and responsibility for, the safekeeping of the records of the 21st Judicial Circuit.

Pursuant to the Charter of St. Louis County, the Circuit Clerk is appointed by the Director of Judicial Administration, and the position is part of the County Merit System subject to County Civil Service Rules. Job Description: Overview The Circuit Clerk has responsibility for directing and managing all details of administration and operation of his or her Office, as more particularly set forth below, as well as administrative control over, and responsibility for, the safekeeping of the records of the 21st Judicial Circuit.

Pursuant to the Charter of St. Louis County, the Circuit Clerk is appointed by the Director of Judicial Administration, and the position is part of the County Merit System subject to County Civil Service Rules. The Circuit Clerk shall: --Plan, organize, direct, and manage professional, administrative, operational and clerical support and services for all County Divisions and Departments, including civil and criminal jury trials, equity actions, traffic, municipal, and probate matters, family court matters, associate civil, small claims matters, and receptionist services; --Act as Appointing Authority for 190 state employees at all management levels, including legal staff, eight managers, and 28 supervisors and assistant supervisors in the Clerk’s Office; --Have responsibility for the hiring process, including recruitment, monitoring of probationary periods and training, drafting and implementing personnel policies, and the administration of disciplinary actions, including performance improvement plans, of all personnel in his or her Office to ensure that all actions are equitable and lawful; --Direct and manage the following departments within the Clerk’s Office: Accounting, Administrative Services, Associate Civil, Circuit Civil, Courtroom Services, Criminal/Traffic, Probate, and Record Retention/Scanning and Certification; --Preserve the seal and other belongings to the Office, and provide and preserve suitable books, stationery and furniture for the same, keeping a correct account thereof; --Record the judgments, rules, orders, and other proceedings of the court and attest all process when required by law and affix the seal of his or her office thereto, and keep a perfect account of all the moneys coming into the Office on account of costs or otherwise, and punctually pay over the same; --Keep such records of the courts and in such a manner as may be directed by rule of the supreme court so as to accurately record all essential matters relating to the causes and matters within the jurisdiction of the court which are and have been pending before the court, including pleadings, motions and related documents, transactions, orders, judgments and decrees relating thereto showing the course and disposition of causes and matters, the taxing and collection of court costs, and the setting of trial calendars or dockets of pending cases; --Keep a true account of all fines, penalties, forfeitures and judgments imposed, adjudged or rendered in favor of the state or any county by their respective courts and shall keep open the same for inspection of the judges and the county treasurer; --Direct all case processing procedures for all matters including circuit court civil and equity case types, family court matters, associate civil and small claims case types, and criminal/traffic case types.

Duties include implementation of new changes directed by the Legislature, Missouri Supreme Court, Local Court Rules (including administrative orders) and/or automation revisions, writing procedures, and developing and updating forms as mandated by new legislation; --Oversee the development of data collection and reporting requirements relating to the volume and progress of litigation, including file storage and destruction; --Direct the assessment, collection, investment, and accounting for all fees, deposits, and other court costs as required by statutes and local rules; --Ensure recommended accounting guidelines and practices are reviewed on a regular basis, including establishing safeguards, when possible, to ensure that funds are not misappropriated; --Provide information and respond to state and county auditors and implement audit recommendations; --Have responsibility for Judicial Commission Elections; --Respond to requests for records requested pursuant to Chapter 610 RSMO and Missouri Supreme Court Operating Rule 2; --Prepare and plan the Circuit Clerk’s operational budget through St.

Louis County government, including gathering and evaluating requests from all clerk’s office departments. Upon budget approval, procure items listed in the budget in coordination with the St. Louis County Procurement Office; --Serve as liaison between state agencies, St. Louis County Departments, banking institutions, and outside vendors, including, for example, the Office of State Courts Administrator (OSCA), the Sheriff, Prosecuting Attorney’s Office, Public Defender’s Office, County Counselor’s Office, Probation and Parole Department, MO Highway Patrol, REJIS, Public Works Department, and Court Security; --Serve on various committees through the State of Missouri, St.

Louis County, and the 21st Judicial Circuit, representing the interests of the Circuit Clerk’s Office.

Minimum Qualifications

Any applicant for this position must be a citizen of the United States above the age of twenty-one years, shall have resided within the state of Missouri one whole year before appointment, and shall have resided within St. Louis County within three months before appointment. After appointment, the Clerk must maintain residence in St.

Louis County. “Reside” or “residence” means the place where a person has his true, fixed and permanent home and principal establishment, to which he or she intends to return following any absence. In addition, an applicant must have graduated from an accredited college or university with a bachelor’s degree in business administration or related field, have at least eight years of professional experience in the legal field, five or more of which must be at a management level or any equivalent combination of training and experience.

At St. Louis County, we're not just about jobs, we're about opportunity. Equal Opportunity Employer: St. Louis County is committed to fair and equitable employment opportunities for all, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veteran status, or political affiliation.

St. Louis County is an Equal Opportunity Employer. Applicants requiring reasonable accommodation for the application or hiring process should contact the St. Louis County ADA Coordinator at 314-615-1796 or call Relay MO at 711 or 1-800-735-2966 (TTY) or email dlancaster@stlouiscountymo.gov .