Human Resources Representative

Overview

Take the next step in your career with Colliers Engineering & Design as a Human Resources Representative! Join us and play a pivotal role in shaping the future of our Human Resources team in our Madison, CT office. As the Human Resources Representative, reporting to the Senior Manager of HR Integrations, you will play a key role in seamlessly integrating acquired companies from an HR standpoint, while also providing essential support to HR Business Partners.

This is more than just a Human Resources Representative role, it’s your chance to be part of a collaborative, growth-focused team. We offer a positive, engaging work environment where your contributions are valued and your career development is supported. The ideal candidate will have a desire to learn and contribute to a growing organization.

Apply today and take the next step in your career with Colliers Engineering & Design.

Responsibilities

Work closely with HR Integrations Lead to support the seamless integration of acquired employees into the Company. Some of these duties include: Collecting and analyzing data during the due diligence phase. Developing HR timeline for integrations, considering cross-functional interdependencies and compliance requirements.

Preparing employment letters for newly acquired employees. Processing I-9’s and background checks. Collecting and keeping track of various required documents including benefits enrollment forms, beneficiary forms, confidentiality agreements, policy acknowledgements…etc. Presenting to acquired employees. Maintain acquired company turnover data for prep of monthly Human Capital Report.

Maintain task tracker for multiple concurrent integrations. Respond to data requests from other Integration team members (IT, Accounting, Marketing…etc.) by generating and reviewing reports to provide requested information while maintaining accuracy and confidentiality. Work closely with broader HR team to ensure seamless onboarding of acquired staff (supporting open enrollment, for example).

Assist with bi-weekly preparation for payroll processing as needed. Additional HR Responsibilities include: Assist in the implementation and administration of HR policies and procedures. Field HR inquiries/questions from employees. Elevate issues to the HR Operations Team as necessary. Support biweekly New Hire Orientation on a rotating schedule, shared with other HR Representatives.

Responsible for the full cycle on-boarding process for new hires, including pre-hire communication, orientation and follow up on new hire surveys. Work closely with the HR Operations Team to communicate all employment status changes, leaves of absence, promotions, etc. ensuring accuracy of data in HRIS and payroll. Collaborate with the Learning & Knowledge Team on employee training requests and programs.

Perform, or assist with, regular data integrity audits, regulatory reporting, compliance reviews and report on findings.

Qualifications

Bachelor's Degree in Human Resource Management or related field. 2+ years of related experience. Proficiency in Microsoft 365, specifically Excel. Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities. This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success ! Integrations duties: Work closely with HR Integrations Lead to support the seamless integration of acquired employees into the Company. Some of these duties include: Collecting and analyzing data during the due diligence phase.

Developing HR timeline for integrations, considering cross-functional interdependencies and compliance requirements. Preparing employment letters for newly acquired employees. Processing I-9’s and background checks. Collecting and keeping track of various required documents including benefits enrollment forms, beneficiary forms, confidentiality agreements, policy acknowledgements…etc.

Presenting to acquired employees. Maintain acquired company turnover data for prep of monthly Human Capital Report. Maintain task tracker for multiple concurrent integrations. Respond to data requests from other Integration team members (IT, Accounting, Marketing…etc.) by generating and reviewing reports to provide requested information while maintaining accuracy and confidentiality.

Work closely with broader HR team to ensure seamless onboarding of acquired staff (supporting open enrollment, for example). Assist with bi-weekly preparation for payroll processing as needed. Additional HR Responsibilities include: Assist in the implementation and administration of HR policies and procedures. Field HR inquiries/questions from employees.

Elevate issues to the HR Operations Team as necessary. Support biweekly New Hire Orientation on a rotating schedule, shared with other HR Representatives. Responsible for the full cycle on-boarding process for new hires, including pre-hire communication, orientation and follow up on new hire surveys. Work closely with the HR Operations Team to communicate all employment status changes, leaves of absence, promotions, etc.

ensuring accuracy of data in HRIS and payroll. Collaborate with the Learning & Knowledge Team on employee training requests and programs. Perform, or assist with, regular data integrity audits, regulatory reporting, compliance reviews and report on findings. Bachelor's Degree in Human Resource Management or related field.

2+ years of related experience. Proficiency in Microsoft 365, specifically Excel. Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.