Campus Operations Purchasing and Receiving Supervisor

The Campus Operations Purchasing and Receiving Supervisor reports directly to the Campus Safety Project Manager. The supervisor coordinates purchasing, receiving, inventory, warehouse operations, vendor administration, and furniture acquisition activities for Campus Operations. The position supervises warehouse and shipping and receiving staff; supports departmental procurement and bidding activities in partnership with the Purchasing Office; manages inventory and vendor records; and coordinates the acquisition and delivery of materials, furnishings, supplies, and services.

The position exercises independent judgment within established College purchasing policies and procedures and serves as a primary liaison among Campus Operations, Purchasing, vendors, and contracts.

Responsibilities

Coordinate material, supply, equipment, and service procurement needs for Campus Operations in support of College facilities and operational requirements. Obtain and coordinate quotations for goods and services in accordance with College purchasing policies and established procurement procedures. Participate in pre-bid meetings, bid openings, vendor meetings, and other procurement-related activities as appropriate to Campus Operations projects.

Research, source options, and recommend cost-effective goods and services by following college policies and procurement procedures. Partner with Purchasing Manager on bids, on Campus Operations procurement activities, including specification development, reviewing bids, vendor evaluation, and contractor selection processes, within established areas of authority.

Serve as primary departmental liaison with suppliers to secure cost-effective, high-quality products. Maintain accurate vendor and purchasing records and coordinate the lifecycle of Campus Operations agreements, including tracking expiration dates, renewal timelines, and required departmental actions. Manage Vendor Database and contract lifecycles, ensuring all vendor agreements are systematically tracked, coordinated, and renewed on time via a dedicated calendar system.

Partners directly with departmental staff within Operations to prepare, write, and finalize RFPs for all departmental Vendors of Record. Maintain Campus Operations warehouse inventory, coordinate the inventory system, and perform semi-annual auditing. Work with vendors and the college purchasing department to optimize the shipping and storage functions of the Campus Operations Department.

Create and manage requisitions in Banner and oversee receipt, shipment, delivery, and related system processing of materials and products. Maintain inventory, warehouse, and related reference databases to support accurate tracking of College materials, furnishings, and operational resources. Establish and maintain College furniture and furnishing standards and coordinate furniture and room-layout planning considering ergonomics, capacity, accessibility requirements, and established College standards.

Coordinate asset disposal activities with the Purchasing Manager in accordance with College procedures. Supervise shipping and receiving staff and oversee warehouse operations, including work assignments, receiving, storage, distribution, and inventory coordination. Serve as the primary liaison between the College and utility providers, ensuring timely invoice processing and tracking data for quarterly reporting or annual rebates.

Respond to Campus Operations work orders and other general assignment requests as needed. Perform other duties as assigned.